Procedures for Learning Disability Documentation

Procedure for a previously diagnosed learning disability:

1.      Hampden-Sydney College will provide accommodations for students with documented learning disabilities. Determination of a learning disability is based on the testing procedures outlined by the College in conjunction with the clinical judgment of the Hampden-Sydney College consulting psychologist. 

2.      The student must submit to the Office of Academic Success the results, using adult norms, of diagnostic testing performed by an appropriate professional diagnostician within three years of the date of submission. This testing must include each of the following.


Procedure for documentation of Attention Deficit Hyperactivity Disorder (ADHD):

     a.     Intellectual Assessment with IQ and sub-test scores reported

     b.     Continuous Performance Test

     c.     Statement which rules out emotional cause for disability

                       i.      Results and impression from clinical interview

                      ii.      Objective Assessment Instrument

     d.         Optional Evaluation Aspects

     e.          Documentation of functional impact


Procedures for documenting other specific learning disabilities:

Normally, the difference between the student's IQ and his achievement must be at least 1.5 standard deviations and his achievement must fall below the average range of ability.

     a.     Intellectual Assessment with IQ and sub-test scores reported

     b.     Academic Achievement testing with standard scores and percentiles reported

     c.     Testing of Information Processing appropriate for specific problem area

     d.     Statement which rules out emotional cause for disability


Procedures for documenting a combined diagnosis of a specific learning disability and attention deficit hyperactivity disorder: 

     a.     The appropriate tests for the specific learning disability listed above and

     b.     A continuous performance test from those listed above

3.     The student's documentation is reviewed by a licensed psychologist hired by Hampden Sydney as a learning disabilities consultant. The College's psychologist may require that the student undergo additional testing to identify the student's specific learning disability clearly. The College reserves the right to review all documents for relevance, reliability, and thoroughness of data, and to require further testing if deemed necessary. If the documentation warrants, the consultant suggests appropriate academic accommodations in accordance with the College's learning disability policy.

4.     The suggested academic accommodations are presented to the student in writing and are reviewed with the student by the Associate Director for Academic Support and/or the learning disabilities consultant. The student and the Associate Director develop a plan for success.

5.     Copies of the learning disability documentation and the consultant's recommendations will then be forwarded to the Dean of the Faculty for review. 

6.     The Dean of the Faculty will send a letter to the student authorizing the academic accommodations specific to that person's need. (The student picks up this letter from the Associate Director for Academic Support.) A copy of the accommodations letter is sent to the student's academic advisor.

7.     The student is responsible for showing the letter to his professors.


Procedures for documenting an undiagnosed learning disability:

1.      If a student has not yet been diagnosed with a learning disability, the student may be referred to the Office of Academic Success by a professor, an advisor or counselor, or by self-referral. If testing appears warranted, the student arranges for the necessary diagnostic testing to be done by an appropriate professional diagnostician. The College does not provide diagnostic services.

2.     The procedure then follows Procedures for Learning Disability Documentation, steps three through six as outlined above.


                  Revision approved by Provost & Dean of the Faculty on August 21, 2013