Event Spaces and Their Usage

The College utilizes a tiered classification system for determining facility and/or property usage and fees.  This document is directed to address Class D events.  Class D events take first priority and are not charged for facility usage. For more information or for information about a different classification, please contact the Director of College Events or the Vice President for Strategy, Administration and Board Affairs.

Class Description
A Includes all for-profit organizations and individuals not included in classes B through D below
B Includes all not-for-profit individuals and organizations such as service groups, garden clubs, churches, colleges/universities, national fraternity events sponsored by local fraternity chapters
C Includes currently employed College faculty and staff, retired faculty, currently enrolled H-SC students, H-SC alumni, active and retired trustees of H-SC, and currently employed Thompson Hospitality employees
D Events sponsored by the College Church, any locally affiliated College organization, all College departments, and any H-SC fraternity or society.  Any organizations that are not local are considered Class B above (membership in a state or national professional organization is not considered Class D).

Facilities Capacities are available online.

At this time the College is unable to provide detailed room diagrams and setup examples online.  For assistance with room/setup diagrams, please contact the Director of College Events.

Common event space information and restrictions are as follows:

Parents and Friends Lounge at Venable Hall

  • May not be used for outside events when Venable Hall is occupied.
  • Dancing or dance floors are not permitted.
  • For safety reasons, the balcony may not be used at any time.
  • Keys must be picked up from the Police Department at Gilkeson.
  • Capacity:  60 lecture-style, 125 reception, 40 seated meal

Lawns: Venable, Chalgrove, Bell Tower

  • Alcohol may be served when done in conformance with ABC laws.
  • Tailgating or picnics for outside events are not allowed.
  • Venable: Tents are not allowed.

The Birthplace

  • With approval from the Office of the President, may be reserved via the Events Request Form.  Please note: if a Presidential meeting is required, you may be asked to reschedule or find an alternate location on short notice.
  • Catering: Thompson Hospitality food and drink are allowed. 
  • Capacity: 8 seated at the table, 6 additional chairs.

Hampden House (includes use of living room, outside patio, and use of the first floor restroom)

  • May be submitted via the Events Form with prior approval from the Alumni Relations Coordinator.
  • Keys for evening events must be picked up from the Police Department at Gilkeson.
  • Capacity Living Room: 7
  • Capacity Patio: 16

Hampden House Lawn

  • Alcohol permitted when served by Thompson Hospitality Company in conformance with NCAA and ABC laws.
  • Tailgating or picnics for outside events are not allowed.
  • Class D events only.
  • Prior approval required from the Director of College Events in conjunction with the Director of Alumni Relations.

Crawley Forum

  • The Viar Room seats 35 (upper level) can be reserved separately from the main level if there is no event occurring on the main level.
  • Keys must be picked up from the Police Department at Gilkeson.
  • Capacity: 88 seated meal with buffet, 104 seated served, 200 reception, 154 lecture-style with lectern only or 8x16 stage, 140 lecture-style with 12x24 stage

Classrooms: Bagby, Gilmer, Johns, Morton and Winston Hall

  • Should be reserved with the Academic Secretary in each building in addition to submission to the College calendar.
  • Contact the Police Department to have facilities unlocked as necessary.

Johns Auditorium including the main auditorium, stage, mezzanine, and lobby area

  • May be submitted via the Events Form with prior approval from the Theater Department and the Chairman of the Fine Arts Department
  • Contact the Police Department to have facilities unlocked as necessary.
  • Capacity main auditorium: 293 on the floor, 72 on the balcony

Winston Hall (north portion of main level only) and Winston Lawn

  • May be submitted via the Events Form with prior approval from the Chairman of the Fine Arts Department
  • Contact the Police Department to have facilities unlocked as necessary.
  • Catering: "drop off only".
  • Capacity: 165 seated meal, 350 reception.

Seminar Rooms: College Church (201, 202, 203, 204) and Kirk Athletic Center (307, 308, 310-311, 312)

  • May be used only when not scheduled for a class.
  • College Church: weekday reservations must be made through the College Events Office and the Church Office.  Weekend reservations must be made through the Church Office and do not require approval from College Events.
  • Kirk Athletic Center: reservations must be made through the College Events Office and the Athletic Administrative Secretary or Director.

Bortz Library
Except as noted below, all requests for Library areas must be approved by the Library Director's Office prior to submission of the College Events Request Form.

  • duPont Room/1st Floor
    • Reservations via the Media Librarian.
    • Is not available for non-academic related events.
    • Equipped with 30 tablet arm chairs, LCD projector, 4 dry erase boards, video conferencing capabilities,DVD/VHS, Sympodium (screen you may write on, project onto screen and save on computer).
    • Food and drink are allowed and a 4 x 4 table is in the room for this purpose. 
  • Meeting Room #126
    • Reservations via the Media Librarian.
    • Seating for 5 people and equipped for a video conference and/or a collaborative multi-media workspace.
  • Main Area on 2nd Floor
    • Requires approval by the Director of College Events and the Office of the President
  • Conference/Seminar Room #200
    • Reservations via the Public Services Librarian.
    • Seats 16 classroom style
    • Food and drink are allowed, but you must request a table for service.
    • Equipped with a screen, LCD projector, combo VHS/DVD player, document camera, and is equipped for a video conference.
  • Conference/Seminar Room # 218
    • Seats 12 at conference table
    • Thompson Hospitality food and drink allowed, but a table will be needed if buffet.
  • Group Study Rooms/2nd and 3rd Floors
    • Seat 4-10
    • Student only usage after 6pm.
  • Cabell Room #406
    • Three 8-foot board tables may be arranged as needed.
    • Maximum seating around the tables: 22.  Enough chairs to seat 40.
    • Food and drink are allowed.
  • 4th Floor Area
    • Requires approval of the Library Director.
    • Equipped with room darkening shades and sound system.
    • By request, seating available for 150.

Settle Hall

  • Board Room and Board Room Lounge (rotunda level/north side of Settle Hall)
    • When one is occupied the other may not be reserved for a separate event.
    • Dancing or dance floor are not permitted in the Board Room.
    • Thompson Hospitality catered food service available.  "Through the line" service, not available.
    • Capacity Board Room: 175 reception, 84 seated meal
    • Capacity Board Room Lounge: 50 reception, 14 seated meal
  • Chairman's Room (rotunda level/south end of Settle Hall)
    • Dancing or dance floor are not permitted.
    • Thompson Hospitality catered food service available.  "Through the line" service, not available.
    • Capacity: 90 lecture-style, 125 reception, 82 seated meal utilizing 10 person dining table
  • Pannill Commons including South Dining Room (middle level of Settle Hall)
    •   For event use outside the academic year only.
    • Scheduled with Thompson Hospitality in conjunction with the College Events Office and Summer Programs Coordinator.
    • Capacity Pannill Commons: 300 seated meal, 450 reception
  • South Dining Room (middle level/south end of Settle Hall)
    • May not be reserved for exclusivity during the academic year.
    • Capacity: 96 seated meal, 125 reception
  • Tiger Inn (lowest level of Settle Hall) including Tiger Inn Patio
    • For event use outside the academic year only.
    • Scheduled with Thompson Hospitality in conjunction with the College Events Office and Summer Programs Coordinator.
    • Thompson Hospitality catered food service available.  "Through the line" service, not available.
    •   Capacity: 175 seated meal, 300 reception, 100 lecture-style

Kirk Athletic Center

  • Hall of Fame at Kirk Athletic Center
    • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director
  • Snyder Hall at Kirk Athletic Center
    • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
    • Capacity: 300 seated meal, 400 reception

Kirby Field House

  • Gymnasium
    • Available during the academic year at the discretion of the Head Basketball Coach.
    • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
    • Capacity: 407 home bleachers, 766 visiting bleachers, 134 end zone bleachers
  • Upper Lobby
    • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
    • Capacity: 100 seated meal, 150 reception

Everett Stadium Lounge

  • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
  • Keys must be picked up from the College Events Office.
  • Reception and buffet meals are allowed.
  • Alcohol may be served when done in conformance with ABC laws, except before, during, or after an athletic event that is viewed from that facility.
  • Capacity: 150 reception with a total of 44 indoor seats and 72 seats on stadium balcony, seated meal (tables can seat 8-14 each) a maximum of 32.

Ty Cobb Stadium Club Room

  • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
  • Keys must be picked up from the College Events Office.
  • Receptions are allowed.
  • Alcohol may be served when done in conformance with ABC laws, except before, during, or after an athletic event that is viewed from that facility.
  • Capacity: 40 reception.

Athletic Stadiums/Patios

  • May be submitted via the Events Form with prior approval from the Athletic Administrative Secretary or Director.
  • During the academic year, no alcohol may be served or allowed on athletic stadiums/patios.
  • No barbequing or grilling.

 

Accommodations

The College has several ways to accommodate its guests.  Below is a brief description and contact person for more information.

Location

Description

Capacity per Room

Contact

Coleman Cottage

Located in the gardens of Middlecourt, Coleman Cottage accommodates Presidential guests only.

4

Executive Secretary to the President, 434.223.6110

Hampden House

Two bedrooms located on the second floor of the Hampden House accommodate distinguished guests of the College.  Each rents separately.

2

Submit request via the Event Request Form or contact College Events Assistant, 434.223.6114

Manor Cottages

Open to the public, each of the five cottages has two lockoff units, each has one bed. Each rents separately.

2

Manager of The Manor Cottages, 434.223.6669