Process and Timetable
Developing a strategic plan for H-SC will be carried out in three phases as described below.
Phase 1 (August to mid-October 2010)
- Size and composition of planning committee was determined. (Bryan & Jordan Consulting, Howard, Allen)
- B&J met twice with faculty.
- An administrative coordinator (Paul Baker) was appointed to coordinate meetings, ensure an accurate record of proceedings, and to provide any other administrative assistance as required.
- Committee met to discuss its charge and the planning process, to refine the timetable, and to determine desired outcomes.
- Committee was divided into five subcommittees for each of the six constituencies listed above. (students; faculty; adminsitration & staff; board; alumni, parents & donors; local community)
- If desired, B&J can conduct one-on-one interviews with select members in the H-SC family to determine their hopes and concerns and to learn ideas they might have.
- B&J conducted a one-day retreat of the planning committee where it conducted a SWOT analysis, and an environmental analysis, identifying competitors, determining H-SC's "compelling difference," doing a visioning exercise to elevate H-SC from a very good college to a great college, and re-examining the current mission statement and core values.
- List of ten questions regarding plan was distributed to each constituency subcommitee.
- Subcommittees will spend next two months gathering information to develop five must initiatives for their respective constituencies and five for H-SC in general.
- Committee will make an information gathering visit to Wabash College in Indiana.
Phase 2 (mid-October 2010 to mid-March 2011)
- Subcommittees will conduct regular follow-up meetings, concentrating on analyzing the physical plant needs, financial requirements, ways of improving operating efficiency, improving external and internal communications, intra-constituent engagement for their respective constituencies. In addition, the subcommittees will have additional assignments as described below:
- Student subcommittee will develop strategies to attract, support, retain, and prepare qualified young men for life after graduation.
- Faculty subcommittee will develop strategies to attract develop, support, retain, and encourage the core values and mission of H-SC.
- Faculty, student, and staff/administration subcommittees will analyze the H-SC curriculum to determine the skills, knowledge, and experiences students will need to think critically, act responsibly, lead effectively, and contribute to the community at large.
- Board subcommittee will analyze the role and responsibilities of the Board of Trustees, any areas of Board operation needing improvement, determine how it will measure progress for the College and its own performance, and shape the future composition, size, and ways of operation that will best serve H-SC.
- Alumni, parent, and donor subcommittees will find ways these constituents can help promote and financially support the College.
- Select members of the planning committee will make information on finances available.
Phase 3 (mid-March to mid-May 2011)
- Planning committee will convene for a day-long retreat in which subcommittees will report their findings and present recommended goals.
- Committee will develop six or seven broad goals and proposed initiatives relating to each goal, a timeline, and all related financial projections.
- Goals are further massaged and debated by the committee.
- List of goals is sent to key constituent members of the H-SC family and a handful outside of the family (e.g., other college presidents) for review and comment.
- Committee reconvenes to consider feedback and incorporate useful suggestions and revise plan if necessary.
- List of goals is distributed to the full Board for review at least once a month in advance of the May 2011 board meeting.
- Goals voted on at May board meeting.
Phase 4 (mid-May to November 2011)
- If goals are approved by the Board, the committee prepares a draft of a complete plan by determining specific objectives, time requirements, projected costs, and the people responsible for the successful execution of each goal.
- Draft plan is distributed to full board for review at least one month in advance of the November 2011 board meeting.
- Final plan voted on at November 4-5, 2011 board meeting.
- Plan becomes an integral component of Board of Trustee meetings.