ARTICLE ONE: GOALS OF SOCIETY
I. The Society serves primarily as a support group for Hampden-Sydney students interested in all areas of the medical/health professions, including (but not limited to): allopathic (traditional) medicine, osteopathic medicine, dentistry, orthodontics, optometry, pharmacology, podiatry, medical technology, emergency medical services, veterinary science, physical therapy, male nursing, and other disciplines of health administration, education, or care.
II. The Society serves its members in a variety of ways, including preparation for standardized admissions tests (such as the MCAT or DAT); maintaining a library of books, catalogues, and other media relating to health-related fields, schools, and other institutions; organizing lectures by health care providers (especially alumni), graduate and professional school representatives (admissions officers, faculty, administrators), and other speakers of general interest to the student body; and fostering good communication between prehealth students and the faculty Health Sciences (Premedical) Committee.
III. A non-inclusive description of PreHealth Society's mission, including a listing of Society interests and functions, is always displayed in the KEY, the Hampden-Sydney College student handbook, and should be reviewed and, if necessary, updated on a regular basis.
IV. This Constitution is subject to amendment and change by acclamation of the Society officers and faculty advisor, and by a vote of active members.
ARTICLE TWO: MEMBERSHIP
I. The Society shall be open to all members of the Hampden-Sydney student body.
II. New members shall be recruited through regularly sponsored activities of the Dean of Student's Office (such as Freshman Orientation and the Clubs and Organizations Fair), as well as through regular advertisement (written and spoken) of Society meetings and functions.
III. The Secretary of the Society shall prepare and maintain an annual list of members.
IV. Those members that regularly attend Society meetings and functions, and that pay any required dues, will be considered active members of the Society.
V. Students that express interest but do not participate in Society activities will be considered inactive members.
VI. Only active members of the Society are allowed to vote in elections for officers and other business.
ARTICLE THREE: LEADERSHIP
I. The Society has four officers: President, Vice President, Secretary, and Treasurer.
II. All officer positions have a term of one year.
III. Although elections are to be conducted annually, officers may be reelected to their position (or another one); there is no limit on service.
IV. Officers are to be elected annually by active members of the Society, through a procedure of open nomination and secret ballot voting.
V. Officers should be nominated and elected on the basis of their past participation in the Society, their experience in health-related activities, their leadership skills, and their standing as good role models and examples for other students.
VI. Ideally, officers shall be uppperclass students (seniors and juniors), with more college and prehealth experience.
VII. The primary role of the President is to coordinate Society activities and to oversee the duties of other officers and members.
VIII. The primary role of the Vice-President is to assist the President in his duties and to learn about Society Business, thereby gaining experience that will be used in fulfilling the office of President.
IX. The Vice-President position is by precedent a "President-elect" position, so that this office should normally be filled by a non-senior.
X. The primary role of the Secretary is to record minutes (or other written records) of the meetings and other Society Business, maintain a list of Society members, and be responsible for notifying members of upcoming activities.
XI. The primary role of the Treasurer is to oversee the Society budget (including income and expenses), and to maintain records of all expenditures of Society funds and their current balances.
XII. The Society shall also have a Faculty Advisor, preferably from a department in the natural sciences or another health-oriented field.
XIII. The Faculty Advisor shall provide the officers and other members with guidance/supervision in finances, and planning and coordination of activities; however, the final decision on all matters rests with the elected student leaders.
XIV. Although the Faculty Advisor is not a voting member of the Society, the Advisor, as an unbiased arbiter, will oversee all elections of officers and other matters determined by a vote among student members.
ARTICLE FOUR: ACTIVITIES
I. All activities of the Society are designed for the benefit of the members, to aid in their prehealth education or to provide information and experience relevant to health care careers.
II. As stated in Article One, these activities may include (but are not limited to):
a) Inviting guest speakers in a variety of fields and connections to Hampden-Sydney to address the Society membership (as well as the student body in general).
b) Arranging field trips to medical schools, open houses, career days, or other events.
c) Organizing preparatory courses for standardized admissions tests (such as the MCAT or DAT).
d) Obtaining and making available computer software, books, catalogues, videotapes, and other media relating to health professions.
e) Organizing social gatherings and informational sessions with the faculty Health Sciences (Premedical) Committee.
III. All activities, while planned for active Society members, shall be open to all members of the Hampden-Sydney student body (at the discretion of the Society officers and advisor).
IV. Activities may involve students of nearby colleges or universities.
V. Activities will be held at times/dates most convenient to a majority of the membership.
VI. Society meetings/activities will be advertised in advance to ensure good attendance.
ARTICLE FIVE: FINANCES
I. The activities of the Society shall be supported by income from the membership as well as from funds provided by the Hampden-Sydney College Student Finance Board, which allocates Funds for all Clubs and Organizations.
II. Income generated by the Society members may be in the form of modest annual dues or through fund raising events.
III. Expenses will normally involve purchase of books, software, or other media appropriate for the Society; stipends/honoraria for guest speakers; travel expenses; food/drink for Society meetings or for dining with guest speakers; and incidental office expenses (photocopying, postage, telephone, supplies,etc.).
IV. Unused funds, if any, will normally be carried over to the next academic year.
V. All requests for reimbursement or prepayment must be submitted to the Business Office with upporting documentation (e.g. a bill or order form).
VI. All other instructions and guidelines outlined in the Student Finance Board Manual must be followed.
1 November 1994