Office of Student Affairs
P.O. Box 5
Hampden Sydney, VA 23943
Hampden-Sydney first held classes on November 10, 1775.
Constitution of the Hampden-Sydney Young Democrats
We, the Democrats of Hampden-Sydney College, in order to support the values of the
Democratic Party and its candidates for political office, as well as to actively promote political
conscience and action by members of the College community, do hereby make and publish this
Constitution of the Hampden-Sydney College Democrats.
1. Name and Afiliations
Section 1. The name of the organization is Hampden-Sydney College Democrats ("the club").
Section 2. The club will actively sekk to charter itself with the Virginia Young Democrats and to participate in the administration and programs of that organization.
2. Membership and Dues
Section 1. Membership in the club is open to all Hampden-Sydney students, fhculty, and staff.
Section 2. A person who expresses interest in becoming a member through open sign-ups or other means willbe deemed an associate member. Associate members do not have the right to vote or stand for club election, but shall be kept informed of the activities and news of the club and may take part in the club's activities. This section does not prevent an activity from being reserved for active members, where appropriate.
Section 3. Any person who has attended a minimumof two meetings or paid dues will be deemed an active member. Active members possess the right to vote, to stand for club election, to be kept informed of the activities and news of the club and to take part in the club's activities. This section does not prevent an
activity from being reserved for active members who have paid their dues, where appropriate.
Section 4. Honorary memberships may be awarded to persons or organizations that have distinguished themselves as fiends of the club or Democratic principles. Honorary membership shall have no obligations or rights attached to it, but the club may invite honorary members to participate in its activities where appropriate.
Section 5. The President, in consultation with the Treasurer, will make at the fist meeting of every semester a recommendation for the amount df dues to be charged that semester. The active members present at the meeting may either accept the recommendation, request a new recommendation to be given at the next meeting, or adopt their own dues amount.
Section 1. Meetings will be held regularly as needed. At the first meeting of the semester the club will determine a schedule for frequency of meetings and the Secretary, under the direction ofthe President, will announce meetings at least one day before the meeting is to be held. No sum over two hundred and fifty
dollars may be expended by the Executive Committee without authorization at a meeting.
Section 2. Special meetings may be called by the President or by a fourth of the active membership. At least one day's notice must be given, unless notice is waived by a fourth of the active membership.
Section 3. All meetings will be chaired by the President, or the Vice-President in the President's absence. If neither the President nor the Vice-President ispresent, then the Treasurer, Secretary, and Director of College Relations willchair the meeting in that order.
Section 4. The President and Secretary will prepare an agenda for each meeting, which will include a report by each officer, committee chairman, and the Treasurer of Tiger Progress PAC on the status of &irs in their offices.
Section 5. Any active member may place an item on the agenda for discussion by giving at least two day's notice to either the President or the Secretary.
Section 6. At least four members must be present for the transaction of a meeting and any associated business.
Section 7. All club business willbe decided by a majority vote, unless otherwise provided in this Constitution.
Section 8. An action without meeting may be approved on the motion of two officers. Any such action must be in writing and requires the affirmative signatures of a majority of the active members.
4. Elections and Officers
Section 1. Officers will be elected annually at the first regular meeting after Spring Break, or at another time if necessary. After the conclusion of all regular business, the President will open the floor for nominations and second nominations. Each nominated candidate may speak of his qualifications, proposals, or qualities as a candidate. Voting will then commence with the offices being voted upon in the order in which they are listed in this article. Any active member present at the meeting may request that a secret, written ballot be conducted, such ballots to be counted openly at the meeting.
Section 2. The Secretary will provide notice of the election meeting at least three days in advance and will make a special effort to impress the importance of the meeting on the active membership.
Section 3. If a vacancy occurs in.an office, the President, or in his absence the Secretary, will announce the vacancy and provide three day's notice of an election meeting to be held at the end of the next regular meeting.
Section 4. The offices of the club and the powers and duties attached thereto are as follows:
President: The President presides over all meetings of the club and the Executive Committee, except as otherwise provided in this article. He represents the club to the faculty; administration; and student body, and
employs exercises those powers and duties otherwise conferred on himby this Constitution or by the club.
Vice-President: The Vice-President presides over meetings of the club and of the Executive Committee in the President's absence, as well serves as Acting President while the President is unable or there is a vacancy in the office.
Secretary: The Secretary records the minutes of meetings, makes announcements to the membership, keeps the books and records of the club for at least the present and preceding three years, maintains a complete listing of all active and associate members, and dispenses with regular correspondence and administrative tasks as may arise.
Treasurer: The Treasurer keeps an accounting of club funds in the possession of the College as well as holds and distriiutes cash dues which will be in his possession. He consults regularly with the President and the Treasurer of Tiger Progress PAC on budget issues and chairs Executive Committee meetings focused on the budget. No more than two hundred and fifty dollars of club funds may be out of the possession of the College at one time. Director of College Relations -The Director of College will work with the President to promote the club, enthuse the membefship, recruit new members, coordinate with alumni and otherwise maintain the presence ofthe club within the campus community.
Section 5. The club may create such new offices as may be necessary.
Section 6. No one shall hold more than two offices at the same time, nor shall anyone serve as President and Vice-President, or Secretary and Treasurer, at the same time.
Section 7. The club may, on motion of the Executive Committee, remove any officer who is derelict in his office or whose continued office brings disrepute upon the club.
5. Executive Committee
Section 1. The Executive Committee shall consist of all officers listed in article six, as well as the Treasurer of Tiger Progress PAC, who will serve ex officio and will have no vote. Chairmen of standing and ad hoc committees may be invited by the President to attend meetings, but will have no vote.
Section 2. Meetings of the Executive Committee may be called by any officer and only minimal reasonable notice need be given. A meeting of the Executive Committee may not be held unless at least three members are present.
Section 3. The Executive Committee is empowered to address pressing matters that occur outside the regular meeting and to serve as an investigatory aad exploratory body. No member shall have more than one vote. The President will announce any executive actions taken by the committee at the next
meeting during his report.
Section 4. By majority vote the Executive Committee may remove any committee chairman or committee member who is derelict in his duties or whose continued office brings disrepute upon the club.
Section 5. The Executive Committee may award honorary memberships in accordance with Article 2, Section 4 of this Constitution, and may nominate distinguished former officers for emeritus election by the club.
Section 1. The President or Executive Committee will create standing and ad hoc committees as needed and will appoint the appropriate officer to chair the committee. If the officer declines, the President will appoint another club member to chair the committee.
Section 2. Any active or associate member who desires to serve on a committee will notify the chairman, who will then appoint the member to the committee.
Section 3. Committees have fillauthority to plan and to explore ideas and proposals, but will have executive and administrative hctions only as the club will permit.
Section 1. An amendment to this Constitution may be proposed by a majority of the Executive Committee or by a fourth of the active members of the club.
Section 2. The voting process on a proposed amendment will follow the procedure of officer elections, but may be held at any time during the year.