Constitution of the Madisonian Society


We, a portion of the students of Hampden-Sydney College in Virginia, having established a society for the purpose of providing the means by which gentlemen of the College may participate in intercollegiate model United Nations activities, do establish the following constitution and by-laws:

ARTICLE I

The name of this society shall be: The Madisonian Society of Hampden-Sydney College in Virginia.

ARTICLE II

SECTION 1.
Every member upon joining is considered an active member of the society as long as he shall be a student at Hampden-Sydney College and conform to the requirements of Article ll:Section 2.

SECTION 2. At the first meeting of each semester the society shall determine the amount of dues to be paid by each member of the society for that semester. These dues must he paid to the treasurer not later than two weeks before the first model United Nations conference of the semester, exceptions to be granted by the President.

ARTICLE III

SECTION I.
The officers of the Society shall be a President, a Vice-President, a Secretary-Treasurer, and a Public Relations Officer.

SECTION 2.
The duties of these officers shall be:
1. Of the Presidenr:  The president shall preside over all meetings of the society and the executive committee. He shall enforce the Constitution and By-Laws of the Society. He shall maintain contact with all model United Nations societies as the Society deems necessary.  Finally, he shall supervise and remain responsible for all affairs of the society.
2. Of the Vice-President: The Vice-President shall maintain contact with the secretariats of all model United Nations conferences that the society may plan to attend, and shall be responsible for all other correspondence deemed necessary by the society. He shall also be responsible for any special programs to be given at society meetings. Finally, he shall assume the duties of the President in the President's absence.
3. Of the Secretary-Treasurer: The Secretary-Treasurer shall insure that an accurate record of all meetings of the Society and the Executive Committee is kept. He shall collect all monies that the Society is entitled to, and keep a record of these payments and of the Society's expenditures. He shall also prepare and submit to the President a budget for the Society each semester.  
4. Of the Public Relations Officer: The Public Relations Officer shall coordinate all activi ties concerning recruitment and publicity for the Society, and shall provide the college newspaper with written accounts of any model United Nations conferences that the Society attends.

SECTION 3. The officers of the Society shall hold office for one year and shall be eligible for re-election or re-appointment.

SECTION 4. Each of the first three officers above named shall, not less than two weeks before the end of classes for the academic year and in a secret-ballot election under Robert's Rules of Order, be elected by the Society.

SECTION 5. If an elected officer determines that he is unable to perform his duties, he shall submit his resignation to the remainder of the Executive Committee, at which time an announcement will be made of an election to fill the vacated post between one and three weeks of the announcement. The election shall be held in accordance with Article III: Section 4 of this Constitution, and the newly-elected officer shall serve the remainder of the unexpired term.

ARTICLE IV

During the meeting where officers are elected, a faculty advisor shall be elected by a simple majority of the Society's membership.

ARTICLE V

The Executive Committee of the Society shall consist of the President, the Vice-President, and the Secretary-Treasurer as voting members, and the faculty advisor and Public Relations Officer as non-voting members. A quorum shall consist of the President and three of the other four members. At a meeting in which a voting member is absent the faculty advisor shall break all ties in voting.

ARTICLE VI

SECTION 1.
Each delegation of society members attending a model United Nations conference shall elect its own Coordinator, who shall serve for the duration of the conference.

SECTION 2. The Coordinator's responsibilities shall be as follows:
1. He shall be responsible for insuring that all members of the delegation are thoroughly prepared for their committee assignments.
2. He shall be responsible for maintaining discipline among delegation members during the model United Nations conference. Any breach of discipline or decorum by a delegation member will be punished by the Coordinator within the limits of the By-Laws. Any delegation member who is punished may appeal the Coordinator's decision to the Executive Committee. If he is not satisfied with the decision of the Executive Committee, he may appeal their decision to the full Society.

SECTION 3. All members attending a conference must give final confirmation of attendence not later than two weeks before the conference, and no additions will he made to the delegation after this time without the consent of the Executive Committee. At this time, each member of the delegation will pay a deposit { the amount to he set by the Executive Committee) to the Secretary-Treasurer, to be returned to him by the Coordinator upon arrival at the conference. If for any reason other than illness or emergency a member withdraws from a delegation after this time, his rights to his deposit shall be forfeited, and the deposit will
automatically be placed in the Society's treasury.

SECTION 4. Under no circumstances will any person other than an active memher of the Society or- the faoul ty advisor be allowed to be part of a delegation.

ARTICLE VII

The Executive Committee shall from time to time and with the consent of a majority of the full Society membership enact such articles of discipline as deemed necessary. Anyperson punished under these articles shall have the right of appeal as described in Article VI Section 2.

ARTICLE VIII

SECTION 1.
By-Laws may be introduced before the Society with the sponsorship of four (4) members and passed by a majority of the full Society at a regular meeting.

SECTION 2. Amendments to the Constitution may be introduced before the Society with the sponsorship of one-fourth (1/4) of the membership. An amendment becomes operative when it is passed by three-fourths (3/4) of the Society's membership at a regular meeting.