Constitution of the Animation Society of Hampden-Sydney

I. Preface

The Mission of the Hampden-Sydney College Animation Society is to bring a community into an environment where they may watch, discuss, analyze, debate, and enjoy animation, in all its forms and from all over the world.

II. Officers

In order to manage the club properly, three separate members will be named into three separate offices: President, Vice-President, and Treasurer. The jobs of these offices shall be as follows:

A. President

1. He will conduct club meetings.
2. He will plan meeting times and locations.
3. He will preside over debates.
4. He will be a representative to the administration.
5. He will be a representative to external organizations.
6. He will have to power to appoint or dissolve a Sergeant-at-Arms to deal with violations of rules, or he may administer the rules himself.
7. He has the power to appoint, create, and dissolve committees.
8. He must make sure that the club is run efficiently, effectively, and according to school policy.
9. He must either keep record of club history and proceedings, or appoint another to do so.
10. He must either be responsible for the club's library, or appoint another to do so.
11. He must keep track of the club's membership.
12. The term of office for President is the length of one school year.

B. Vice-President

1. Given the absence of the President, the VP will conduct club meetings.
2. Given the absence of the President, the VP will preside over debates.
3. He will be a representative to the administration.
4. He will be a representative to external organizations.
5. He is in charge of advertizing for club events.
6. He is in charge of updating the organization's webpage.
7. He must ensure that time and location for meetings planned by the President will be available for meetings.
8. The term of office for Vice-President is the length of one school year.

C. Treasurer

1. He oversees the finances of the club.
2. Given the absence of the President and Vice-President, the Treasurer will conduct meetings.
3. Given the absence of the President and Vice-President, the Treasurer will preside over debates.
4. He will be a representative to the administration.
5. He will be a representative to external organizations.
6. He will assist the Vice-President in advertizing for group events.
7. He will assist the Vice-President in maintaining the organization's webpage.
8. The term of office for Treasurer is the length of one school year.

D. All Officers

1. Elections

a. Elections will be held during a meeting in the second week after Spring Break during the Spring Semester, or at the next possible time, and the results will be announced during the same meeting.
b. Officers to be elected must receive over half of the vote. Runoffs will continue until one candidate receives over half of the vote.
c. To run for office, a candidate must be an active member, nominated, accept his nomination, and be a student of Hampden-Sydney College.
d. At least two current officers must be present for the election.
e. Newly elected officers will work with the current officers to learn their new office in preparation for their term.
f. The newly elected officers will be responsible for prepared club audit information for the new term.
g. Elected officers will officially begin their term at the end of the year when the previous officer's term is completed.

2. New Officers

a. A new position can be created by the club for permanent use by amendment.
b. The President may create and dissolve temporary positions as necessary with the approval of another officer.

3. Oath of Office
All officers upon taking their position take this oath administered by the previous term's president:

I (name) do swear on my honor to do my job thoroughly and to the best of my abilities.

4. Emergency Elections

a. In the event that an elected officer cannot fulfill his duties, an emergency election may be held to replace said officer before the end of a semester. The process for doing so is as follows:

i) The official in question must be made aware that he is up for replacement.

ii) If he accepts being replaced, nominations and voting may begin, following the rules laid out in II.D.1.

iii) If he refuses, he may be impeached by ¾ or more club vote.

iv) If impeached, the officer must cede his position to the member voted to replace him.

v) If he remains in office, and is not impeached, the officer must begin to perform his duties, or he may be automatically removed from office by the remaining officers.


III. Members

A. To be counted as a member, one must have attended at least one meeting, and requested to be counted as a member of the organization.
B. A member will be counted "inactive" if he misses 4 consecutive meetings.
C. An inactive member becomes active again after having attended an entire meeting.
D. Only active members have the right to vote in meetings.
E. Members can change the viewing schedule by a simple majority vote of all members present.
F. To start a meeting, a quorum of at least six members, including one officer, must be present.

IV. Meetings

A. All meetings will be brought to order by the President.
B. Meeting content will be organized by the President.
C. Meetings are open to all.
D. Meeting times must be arranged before hand, and the members must be informed in advance of the time and place.
E. Special club-only events may be called by the President with majority club consent.
F. Before the conclusion of a meeting, the President must ask for new business.

V. Ratification and Amendment

A. When the club is approved by the Student Senate, the constitution will come into effect.
B. An amendment to the constitution must have 3/4 approval by the active membership to be approved.
C. Propositions for amendments can be made during meetings by any active member.