Constitution of The Classics Club


Article I. Name

Section 1.01 The name of this organization shall be the Classics Club of Hampden-Sydney College.

Article II. Purpose

Section 2.01 The purposes of this organization shall be to:

(a) Promote the understanding and appreciation of the Classical world.
(b) Offer programs which expose Classical culture to the college at large.

Article III. Affiliation

Section 3.01 This organization is not affiliated with any regional ornational group.

Article IV. Nondiscrimination

Section 4.01 This organization shall not discriminate on the basis of:
(a) age
(b) race
(c) color
(d) religion
(e) gender
(f) national origin
(g) sexual orientation
(h) ancestry
(i) disability
(j) veterans' status
(k) political affiliation

Article V. Membership

Section 5.01 Members of this organization shall be voluntary participants in the organization activities.

Section 5.02 All members must abide by the provisions of the constitution< and bylaws of this organization, as well as those of Hampden-Sydney College.

Section 5.03 Hampden-Sydney College faculty, staff, and community members may be associate members of this organization; however, they may not vote nor hold office.

Article VI. Removal of Members

Section 6.01 Grounds for removal: Any member not fulfilling the requirements as outlined in this Constitution Article V, or in the Bylaws of this organization to the satisfaction of the voting membership or violatin Hampden-Sydney College policy or the Student Code of Conduct may be removed from membership. A 2/3rds majority vote of the total voting membership shall be required for removal of any member.

Section 6.02 Notice of charges: The motion to remove a member from this organization must be presented in writing to the total voting membership at least 1 week prior to the meeting at which the removal will be voted on.

Section 6.03 Right to a fair hearing: The member subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.

Section 6.04 Right to appeal: Appeals relating to the removal of 2 members shall be made to the club President within 2 weeks after the vote for removal. If he/she determines that there are just grounds for a re-trial, the trial shall be heart again; however, the removed member must receive a 90% vote in order to be re-instated as a member.

Section 6.05 Form of vote: All voting under this Article shall be done by secret ballot. Ballots shall be counted by the secretary and verified by the eldest member present at the meeting.

Article VII. Meetings

Section 7.01 Quorum: To conduct business a simple majority of the total voting membership must be present at the meeting. A simple majority of the total voting membership must be present for all elections.

Section 7.02 Voting percentages: Motions dealing with amendments and the removal of officers or members will require a 2/3rds majority vote of the total voting membership. All other motions will require a simple majority vote of the quorum to pass.

Section 7.03 Frequency of meetings: This organization shall meet at least 3 times each semester. The President or a 2/3 majority of the total voting membership may call emergency meetings. Written notice of all meetings shall be given to all members at least 7 days prior to such meetings. Written notice of special or emergency meetings shall be given to all members at least 1 day in advance.

Section 7.04 Parliamentary authority: The Constitution of this organization shall be the supreme authority in parliamentary procedure at all meetings. The Bylaws of this organization, if and when they exist, shall be the next highest authority. Roberts's Rules of Order shall be the procedure use to conduct meetings except where it conflicts with the Constitution or with the Bylaws.

Article VIII. Elections

Section 8.01 Types of elections: General elections will be held to replace officers whose terms are due to expire. Special elections shall be held when an office is vacated in midterm.

Section 8.02 Nomination of candidates: A candidate for office must be nominated by a voting member during the meeting prior to elections in thecase of general and special elections.

Section 8.03 Time of elections: General elections shall be held at the close of each academic year; special elections shall be held as necessary.

Section 8.04 Form of vote: Voting under this Article shall be by secret ballot.

Article IX. Officers

Section 9.01 Elected Officers: The officers of this organization will be:

(a) Praeses (President)

(b) Adjutor (Vice President)

(c) Scriba (Secretary)

(d) Calculator (Treasurer)

Section 9.02 Qualifications: All officers must be full-time students in good standing at Hampden-Sydney College; to be eligible for office, membersmust have a cumulative GPA of at least 3.0.

Section 9.03 Term of office: An officer shall serve for one year fromhis/her swearing-in, or until his/her successor is appointed or elected.

Section 9.04 Duties: The duties of the officers shall be as follows:

(a) Praeses

(i) Shall be the chief executive officer of the organization and shall preside over meetings.

(ii) Shall summit the names of all officers of the organization to the Student Senate no more than four weeks after the beginning of the fall semester and within ten days of any election.

(iii) Shall submit additional information as required by the Student Senate or Dean of Students office.

(iv) Shall appoint any special committees as needed by the organization.

(v) Shall assist the Advisor and the Calculator in preparation of requests for funding from the Student Finance Board, and shall sign said requests.

b) Adjutor

(i) Shall assume the duties of the Praeses during his/her absence and shall succeed to that position in the event that it becomes vacant, until a special election can be held.

(ii) Shall be responsible for writing the Bylaws of this organization and for presenting them for the approval to the total voting membership.

(c) Scriba

(i) Shall keep minutes of all meetings.

(ii) Shall keep a record of attendance at all meetings and events.

(iii) Shall be responsible for advertisement of club events.

(d) Calculator

(i) Shall be the financial officer of the organization.

(ii) Shall report an accounting of revenues and expenses upon request at any organizational meeting.

(iii) Shall prepare, at the end of each school year, all financial records for audit.

(iv) Shall assist the Advisor and the Praeses in preparation of requests for funding from the Student Finance Board and shall sign said requests.

(e) Any additional duties of the officers will be outlined in the Bylaws of this organization.

Article X. Removal of Officers

Section 10.01 Grounds for removal: Any officer not fulfilling his/her duties as outlined in this Constitution Article IX, or in the Bylaws of this organization to the satisfaction of the voting membership or violating Hampden-Sydney College policy or the Student Code of Conduct may be removed from membership. A 2/3rds majority vote of the total voting membership shall be required for removal of any member.

Section 10.02 Notice of charges: The motion to remove an officer from this organization must be presented in writing to the total voting membership at least 1 week prior to the meeting at which the removal will be voted on.

Section 10.03 Right to a fair hearing: The officer subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.

Section 10.04 Right to appeal: Appeals relating to the removal of members shall be made to the club Advisor within 2 weeks after the vote for removal. If he/she determines that there are just grounds for a re-trial, the trial shall be heart again; however, the removed member must receive a 90% vote in order to be re-instated as a member.

Section 10.05 Form of vote: All voting under this Article shall be done by secret ballot. Ballots shall be counted by the youngest member and verified by the eldest member present at the meeting.

Article XI. Consultor (Advisor)

Section 11.01 Selection: This organization shall annually designate a Consultor(s) at the time of the regular organization elections. Said Consultor(s) shall have no voting privileges.

Section 11.02 Duties: The Consultor(s) shall assist the Calculator and the Praeses in preparing requests for funding from the Student Finance Board, and shall sign said requests; further, the Consultor(s) shall act in whatever means necessary to promote the welfare and success of the organization.

Article XII. Financial Support Section 12.01 The finances of this organization shall come from dues and the support of the Hampden-Sydney College Student Finance Board.

Article XIII. Bylaws

Section 13.01 Provision for Bylaws:

(a) This organization may approve Bylaws for the specific operation of the organization.

(b) No Bylaw shall be adopted that is contrary to the provisions of this Constitution.

Section 13.02 Vote Required:

(a) The organization may adopt, amend, or rescind any Bylaw by a simple majority vote of the membership.

(b) Any proposed Bylaw must be publicized in writing to the members at least one week prior to the meeting at which it is to be voted upon.

Article XIV. Amendments

Section 14.01 A proposed amendment must be adopted in accordance with Section 14.02 A proposed amendment to this Constitution must be presented to the total voting membership in the form of a written motion at least 7 days before it is to be voted.