Office of Student Affairs
P.O. Box 5
Hampden Sydney, VA 23943
Hampden-Sydney has chapters of Phi Beta Kappa and Omicron Delta Kappa.
H-SC Circle K International Club Bylaws
Article 1: Name
Section 1: The name of this organization shall be, The CKI Club of Hampden-Sydney College.
Article 2: Organization
Section 1: Its form of organization, its ideals and its purpose shall be similar to those of the Kiwanis Club of Lynchburg, Virginia.
Section 2: It shall be sponsored by, work with, but not be a part of the Kiwanis Club of Lynchburg, Virginia.
Section 3: The Kiwanis Club of Lynchburg, Virginia, shall assume full responsibility of all chartering costs.
a. The Kiwanis Club of Lynchburg, Virginia, is not responsible for the fiscal responsibility of the CKI Club of Hampden-Sydney College but should be able to help in the role of advising the club regarding financial matters.
b. The Kiwanis Club of Lynchburg, Virginia, may make a monetary donation if it is helpful to the CKI club and with the approval of the Kiwanis Club of Lynchburg, Virginia, and the CKI Club of Hampden-Sydney College
Article 3: Objects and Vision
Section 1: The objectives of this club shall be:
a. To develop college and university students into responsible citizens and leaders with a lifelong commitment to service;
b. To collaborate with all members of the Kiwanis-family to achieve our common objectives;
c. To develop positive role models;
d. To enhance inter-cultural understanding and cooperation;
e. To increase our service potential;
f. To provide opportunities for fellowship, personal growth, professional development and leadership skills;
g. To work towards a greater public recognition of the organization;
h. To emphasize the advantages of the democratic way of life;
i. To serve on the campus and in the community;
j. To encourage participation in group activities;
k. To develop aggressive citizenship and the spirit of service for improvement of all human relationships;
l. To give primacy to the human and spiritual rather than to the material values of life;
m. To promote the adoption and the application of high social, business, and professional standards;
n. To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship;
o. To provide through CKI clubs a practical means to form enduring friendships, to render altruistic service, and to build better communities;
p. To cooperate in creating and maintaining that sound public opinion and high idealism which makes possible the increase in righteousness, justice, patriotism, and goodwill.
Section 2: The vision of this club shall be:
To be the leading global community-service organization on college and university campuses that enriches the world one member, one child and on community at a time.
Section 3: The mission of this club shall be:
CKI develops college and university students into a global network of responsible citizens and leaders with a lifelong commitment to service.
Article 4: Motto
Section 1: The motto of this club and of CKI shall be "Live to Serve, Love to Serve."
Article 5: Membership
Section 1: Membership of this club shall be in accordance with the following:
a. Any student of good character, who is officially enrolled for at least part-time status, as defined by Hampden-Sydney College, may be granted active membership in said club with a majority vote of the membership.
b. There shall be no discrimination on the basis of age, race, sex, gender, gender identity, gender expression, political affiliation, sexual orientation, veteran's status, marital status, disability, or religious affiliation within this organization.
c. If a member has not graduated, he or she has thirty (30) days to meet enrollment, academic, or minimum membership requirements before his or her membership will cease. In the event of a member's graduation, membership will cease on September 30 of the same CKI administrative year.
d. Any person, who holds membership (other than honorary) in any other CKI Club, or other Kiwanis-family organizations, shall not be eligible for active membership in this club.
Section 2: Hazing in any form is strictly prohibited. Hazing is considered an interference with personal liberty, and includes, any act of domination by any student over others which may lead to physical or emotional injury and discomfort. Hazing involving forced consumption of alcohol or drugs for the purpose of initiation or affiliation with any organization is specifically prohibited.
Section 3: A member shall be considered in 'good standing' if the following requirements are met:
a. Payment of district dues and international fees.
b. At least a part-time student at a college or university.
c. Part of a club that is considered "active."
d. Part of a district that is considered "active."
Article 6: Officers
Section 1: The elected officers of this club shall be a president, one or more vice-presidents, and either a secretary/treasurer or a secretary and a treasurer. All officers shall be active members in good standing with this club. They shall serve for one (1) year or until their successors are elected and are qualified. Other positions may be added by majority vote of the executive board. Chairperson positions may be made by appointment of the president.
Section 2: The duties of the officers shall be as follows:
a. The president shall be the executive officer of this club and shall preside over all meetings of the club and the Board of Officers. The president shall appoint committee members, with the Board Officers. The president shall be an ex-officio member of all standing and special committees. The president shall present the views of the club to the district in relation to the club. As the official representative of the club, the president shall promote the growth of CKI on campus and within the community. The president shall cooperate with his/her sponsoring Kiwanis club and promote Kiwanis-Family relations. He/she shall act as one of the delegates of the club at District Convention, and it shall be this person's responsibility to have this club represented at both the District and International Convention by two voting delegates. The outgoing president, in conjunction with the Kiwanis and faculty advisors, shall make provisions for the training of the new Board of Officers prior to their installation. The president shall perform such other duties as usually pertain to the office of president or may be assigned by the Board of Officers.
b. The vice-president, in the absence of the president, shall preside at all meetings of this club and of the Board of Officers, and be directly responsible to the president for all committee activities. The vice-president shall also perform such other duties as usually pertain to the office, or as may be assigned by the president or the Board of Officers.
c. The secretary shall record accurate minutes of all meetings, maintain the club's permanent records, update all membership and Kiwanis-family addresses, and perform such other duties that pertain to this office or as may be assigned by the club president or Board of Officers.
d. The treasurer shall collect and disburse member dues, prepare and adhere to an approved budget, maintain accurate records, transact business through a bank or school account, keep the Board of Officers informed of financial strengths and weaknesses of the club, order club supplies, shall have the financial books audited, file appropriate forms with the IRS (if necessary), inform the sponsoring Kiwanis club of the club's financial status, and perform such other duties that pertain to this office or as may be assigned by the club president or Board of Officers.
Section 3: Any member may recommend the removal of a club officer to the Board of Officers. The Board of Officers shall hold a meeting at which the officer in question shall be heard. The Board of Officers will then present their findings to the club at which time a vote by 2/3 of the quorum is required to remove the officer in question. In the event any officer is removed from office, the officer shall be notified in writing by the secretary.
Section 4: In the event of a vacancy in the office of president, the vice-president shall succeed to the office. If two or more vice-presidents hold office in this club, one of them shall be elected to fill the vacancy by a majority vote of the club membership of this club at the next regularly scheduled meeting. In the event of a vacancy in any other office, a majority vote of this club present and voting at the next regularly scheduled meeting shall elect a member in good standing to serve for the remainder of the unexpired term.
Section 5: No elected club officer may hold an elected district or international office in addition to their club office.
ARTICLE 7: BOARD OF OFFICERS
Section 1: The Board of Officers of this club shall consist of the elected officers, the faculty advisor, the Kiwanis advisor and if applicable the immediate past club president. The faculty advisor and the Kiwanis advisor shall be nonvoting, ex-officio members of the Board of Officers.
Section 2: The Board of Officers shall approve the budget, approve all bills, take counsel with committees, discipline members, review and report to Kiwanis the performance of the club officers, set membership requirements, and perform such other duties as shall be referred to it by the club, in compliance with these Bylaws and the requirements of CKI.
Section 3: The Board of Officers shall meet at least twice per month during the school year, and at least once during the summer term, and at such other times as the president or a majority of its voting members deem necessary.
Article 8: Elections of Club Officers
Section 1: Election of officers shall be held at a regularly scheduled meeting at least two (2) weeks prior to District Convention. All officers shall assume their official duties on April 1 following their election. If the District Convention is held later than March 31 in any given year, all officers shall assume their official duties on April 15. They shall serve for one (1) year or until their successors are duly elected and installed.
Section 2: All members in good standing are eligible for election
Section 3: Members shall be nominated by any member of the club at least one week prior to the election date.
Section 4: Election of officers shall be conducted by ballot. A member shall be voted in when a majority of the quorum present is obtained.
Section 5: In the event of a tie for any of the offices, the remaining candidates will be removed from the ballot and the two candidates shall be voted on again.
a. In the event that only two candidates are running for an office and the vote results in a tie then each candidate will be given one and a half (1.5) minutes to speak to the membership and another vote will be taken. In the event of another tie, the club president shall cast a tie-breaking vote.
Article 9: Club Meetings
Section 1: During the school year, the club shall hold one weekly meeting on a day and at a time determined by the club officers and the club members. It may hold such other meetings as the officers or the membership may desire. In the event that unusual conditions prevent a weekly meeting, this club may hold a minimum of two meetings per month, with the officers meeting on all other weeks.
Section 2: Quorum at a club meeting shall be considered a majority (50% plus one) of the active club membership and is required for business to be legally transacted.
Article 10: Committees
Section 1: The president shall appoint committee chairs to the following standing committees:
a. Membership Development and Education
b. Kiwanis Family Relations
d. Public Relations
e. Social Committee
Section 2: The vice-president, in consultation with the president, shall appoint committee members to the standing committees.
Section 3: The duties of the standing committees shall be as follows:
a. The Membership Development Committee shall devise effective plans to obtain new members on a regular basis to provide the necessary manpower for an effective program of service.
b. The Kiwanis Family Relations Committee shall work with the entity in charge of programs and projects in preparing interclub activities with other Kiwanis family clubs and shall see that the membership of the CKI club are cognizant of all areas of each organization thereof.
c. The Service Committee shall plan projects and activities promoting and supporting the CKI service programs, such as the service initiative and the service partners, and the major emphasis programs of the local CKI district during their administrative year.
d. The Public Relations Committee shall be responsible for informing the campus and local community of the CKI club's activities and goals through the use of articles, photographs, local and campus newspapers, radio and television, and through meetings with the administration of the college/university.
e. The Social Committee shall plan activities that promote fellowship and strengthen friendships within the club and throughout the entire Kiwanis family.
Section 4. The club president has the right to form any special committee deemed necessary for normal club function. All special committees must be approved by a majority of the elected officers.
Article 11: Kiwanis and Faculty Advisor
Section 1: This club shall have one (1) faculty advisor which the club shall turn to when in need of advising from the college or faculty level. The faculty advisor shall also attend every meeting and be free to give his/her opinion on all matters of the club.
a. The faculty advisor shall be proposed by the club president at least one (1) week in advance of the meeting for voting and voted on by a majority of the membership present.
b. In the event of a tie, the club president shall cast the deciding vote.
Section 2: This club shall have one (1) Kiwanis advisor which the club shall turn to when in need of advising from the local Kiwanis level. The Kiwanis advisor should be from the sponsoring Kiwanis Club. He/She shall also attend every meeting and be free to give his/her opinion on all matters of the club.
a. The Kiwanis advisor shall be appointed by the sponsoring Kiwanis club and approved by the elected officers of the club.
Article 12: Dues
Section 1: This club must pay an international club fee of $600, per-member district dues of $7, and per-member club dues of $3.
Note: It is recommended that club dues should not exceed CKI International fees (for current fee amounts, refer to www.circlek.org.)
Article 13: Parliamentary Procedure
Section 1: The current edition of "Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically outlined in these bylaws, the bylaws or policy codes of this district, or in the bylaws or policy codes of CKI.
Article 14: Amendments
Section 1: Amendments to these bylaws shall be adopted by two-thirds (2/3) vote of the membership at any regular meeting held at least two weeks after a regular meeting at which the proposed amendment(s) were read, or after giving written notice thereof to each member one week prior to the action on such amendment(s).
Section 2: These bylaws and all amendments thereto shall not become effective until approved by the CKI Director.
These Bylaws were adopted and approved on:October 28, 2010.