Constitution of the Board of Publications

 

Ratified by the Board on April 14, 1998
Approved by President Samuel V. Wilson on April 24, 1998
Bi-Laws Amended on January 22, 2002
Constitution and By-Laws Amended April 4, 2006
Constitution Amended April 3, 2007

 

ARTICLE I - Name

The name of this organization shall be the Hampden-Sydney Board of Publications, hereafter referred to as "the Board."

ARTICLE II - Definitions

Section 1.  The terms "student Publications" or "Publications" are used hereafter to include all the organizations listed below in Article III.

Section 2.  The term "Editor" is used hereafter to indicate the chief elected officer of each organization in Article III, even when, as in the case of WWHS, that is not his official title.

ARTICLE III - Constituent Organizations

Section 1.  The Tiger is both the student newspaper and the community newspaper for the academic village.  As such, it has the civic responsibility to report on the total life of the community-intellectual, cultural, athletic, social, and spiritual-as well as to reflect accurately responsible student opinion and concerns.

Section 2.  The Kaleidoscope is a record through pictures and words of the complete life and all major events of each academic year.  It is a valuable and essential historical record of the College and its diverse people.  It demands the high level of accuracy and completeness.

Section 3.  The Garnet is the showcase for the best student literary and artistic talent.  It is obligated to seek the finest poems, short stories, essays, photographs, and other creative work by students.  Works by non-student authors, such as community members or alumni, may also be considered.

Section 4.  WWHS is both a student radio station and community resource, which should mix entertainment with campus news, responsible student opinion, and broadcasts of special events such as symposia and away athletic events.  Programming shall generally reflect the dominant musical tastes of students, but should also expose listeners to a wide variety of musical experiences.

ARTICLE IV - Purpose of the Board

Section 1.  This Board is formed to assure that student publications, like all other publications which represent the College, are factually accurate, graphically pleasing, and in conformity to general community and professional standards of decency and good taste.

Section 2.  The Board will also assure that its member organizations maintain journalistic integrity, high quality, timeliness of production, and sound financial management.

Section 3.  The Board shall endeavor to enhance the learning experience of all students working for member organizations and the positive contribution which member organizations make to the educational process and life of the College. 

Section 4.  The Board shall hold member organizations to the purposes as stated in Article III.

Section 5.  The Board shall elect the stipended officers of member organizations.

Section 6.  The Board shall authorize payment of stipends to all officers it elects.

 ARTICLE V - Board Membership

Section 1.  The members of the Board shall be the editors and the advisors of the Tiger, the Kaleidoscope, the Garnet, and of WWHS.  The Director of Public Relations and the Director of Publications shall be members ex officio.

Section 2.  Editors shall be elected for a term of one year by the Board.

Section 3.  Advisors for the Garnet, the Tiger, and WWHS shall be nominated by the Board and appointed for a term of two years by the President of the College.  Advisors for the Kaleidoscope shall be nominated by the Board and appointed by the President of the College for a term to run concurrently with the production of a single issue. 

Section 4.  Each student publication shall be represented on the Board by its editor and by its advisor.  If both positions are not filled, the Board shall not sanction the operation of the organization.

Section 5.  Each student member of the Board will have one vote on all questions before the Board.  Each advisor will have one-half vote.  The ex officio members have no vote, except in case of a tie, when together they share one vote; if only one ex officio member is present he or she may cast the one vote.  When amendments to this Constitution or the By-Laws are being proposed, all members will each have one vote.

ARTICLE VI - Board Officers

Section 1.  A Chairman and Secretary shall be elected by a majority vote of the Board during its first meeting after new editors have been elected.

Section 2.  A Financial Advisor shall be elected by a majority vote of the Board from the two administration representatives during its first meeting after new editors have been elected.

Section 3.  The Chairman shall call and preside over meetings, oversee the financial operations of the Board, initiate the payment of stipends, and assure that the duties and decisions of the Board are carried out.

Section 4.  The Secretary shall notify all members of meetings and take and preserve the minutes of the meetings.

Section 5.  The Financial Advisor shall oversee the finances of the Board and member organizations and is empowered to make financial decisions, including disbursement of funds.

ARTICLE VII - Meetings

Section 1.  Regular attendance at Board meetings is an important obligation of each member.

Section 2.  Any member of the Board may request that the Chairman call a meeting of the Board.

Section 3.  A quorum of the Board shall be present at a meeting for the meeting to be held.

Section 4.  A quorum of the Board shall be a majority of the total membership.

ARTICLE VIII - Parliamentary Authority

The parliamentary decisions of the Board shall be based upon Robert's Rules of Order, Revised.

ARTICLE IX - Amendments

Section 1.  Amendments to this Constitution may be proposed by any member of the Board and may be adopted by vote of two-thirds of the membership of the Board.

Section 2.  Amendments to the By-Laws may be proposed by any member of the Board and may be adopted by a vote of two-thirds of the membership of the Board.

Section 3.  Amendments to both the Constitution and By-Laws shall be voted upon during the meeting following the one at which they were proposed.

ARTICLE X - Ratification

The Constitution and By-Laws shall be ratified by a vote of two-thirds of the membership of the Board and upon approval of the President of the College.