Boardriders Club Constitution


Article I - Mission Statement

Section 1. Name

This organization shall be known as the Hampden-Sydney Boardriders Club.

Section 2. Purpose

The purpose of this organization shall be to increase the riding opportunities for students, faculty, staff, and alumni of Hampden-Sydney College while working towards solid environmental practices.

Section 3. Goals

a. To bring the Hampden-Sydney board riding community together.

b. To undertake at least one organized clean-up per semester.

c. To take at least one organized trip per semester.

d. To raise money for a foundation of our choice (ie. Surfrider Foundation)

e. To be a force on campus for positive environmental practices.

g. To obtain Wintergreen Season passes that members can use at a discount.

h. To give members a chance to experience/learn board sports that they have not tried.

i. To build a mini-ramp on campus.

j. To have fun.

Article II - Membership

Section 1. Requirements

No person shall be denied membership or discriminated against for reasons based on race, religion, gender, sexual preference, age, national origin, or handicap.

The Requirements for Membership are as follows:

a. Student Members must be in full or part time attendance at Hampden-Sydney College on or off campus.

b. Must maintain a 2.0 GPA or higher

c. Regular attendance at and active participation in club functions

d. Payment of established dues to the club Treasurer within one month of joining club.

The club shall have a minimum of five (5) active members

Section 2. Removal Procedures and Discipline

The removal of a member will only be considered if he/she refuses to participate in the club's community service projects.  A majority vote by the club officers will lead to a semester of probation.  The member will be removed if he/she continues to disregard community service projects during the probationary period.

Article III - Government

Section 1. Club Officers

President

a. Official leader of the club, yet has no right to make decisions without voice of club

b. Will oversee all matters pertaining to the club

c. Works with the other officers to come up with ideas for club meetings, trips, and community service opportunities, etc.

d. Helps promote organization and its messages

e. Sets example for members to follow

Vice President

a. Second in authority to president, must take place of president if he is unable to attend a meeting. Therefore, the vice president must be aware of the duties of the president

b. Assists the President in all aspects of the President's responsibilities

c. Works with the other officers to come up with ideas for club meetings, trips, and community service opportunities, etc.

d. Sets an example for members to follow

Treasurer

a. In charge of maintaining accurate club financial records and statements

b. Soliciting donations and aiding in setting up various types of fundraisers and overseeing their success.

c. Collecting any donations or proceeds for the club

d. Contacting the foundation that the club's fundraiser money will be donated

e. Deals with the monetary aspects of trips

Secretary

a. Records accurate minutes at all club meetings

b. Maintains and updates the team's mailing list

c. Writes formal letters

d. Helps arrange trips

e. Attempts to arrange for group discounts

Section 2. Eligibility for Office

To be eligible for office, a member must:

a. Be an active member and in good standing at Hamden-Sydney College

b. Have attended 3/4 of all meetings and functions

c. Show he is supportive of the organization and its goals

d. Be a member for a minimum of one full semester

Officers may be reelected

Section 3. Officer Elections

Elections of officers for the upcoming academic year will take place in the spring semester.  The election will be held at a regularly scheduled meeting.  Members will nominate individuals for each position.  If a member is not in attendance he may still be nominated.  Each member will write the name of each position on one piece of paper with the name of who they want to win under the heading.  In the occurrence of a tie the individuals will leave the room and the rest of the members will vote for either individual by raising their hand.

Section 4. Officer Removal

An officer can be removed by two-thirds vote of active members if he/she is not keeping up with their stated responsibilities, fails to attend meetings, and/or academic reasons (example, academic probation).

Article IV - Meetings

Regular meetings shall be held at least once every month to discuss projects, trips, and other club dealings on a date to be decided by the club President depending on schedules

Special meetings may be called by the President or Vice President to discuss important business or information

Officer meetings may be held as needed at the discretion of the officers. Items discussed in the officer meetings shall be confidential, and may be released to the team at the discretion of the officers.

Article V - Trips

Section 1. General Information

Any team member in good standing with the team will be eligible to participate in trips.  The club will do its best to accommodate both experienced and un-experienced riders.  Although the focus of most trips will be riding, community service acts should be included when possible.

Section 2. Beach Trips

Article VI - Advisors and Coaches

The team will have a faculty academic advisor each academic year. The advisor from the previous academic year will resume their role of academic advisor to the team. If the previous year's advisor declines to continue their role as academic advisor then the team must appoint a new advisor.

This advisor must be:

a. A member of the faculty of Hampden-Sydney College

b. Have experience/interest in board sports

c. Must be willing to support the environmental aspects of the club

Article VII - Finance

Section 1. Dues

Dues will be established at the beginning of the academic year by the officers.  The dues will be a minimum of $20 per year.

Section 2. Other Costs

If trip costs cannot be completely covered by the club then members attending the trip will be responsible for their portion of the costs. The cost of gas will be split evenly among members attending the trip.

Article VIII  - Safety and Responsibility

Members must sign a waiver that acknowledges the inherent risks in board sports. The club will not be at fault for accidents occurring during club functions. With this said, the club will strive to keep all its members safe during club activities.

Article IX - Amendments and By-Laws

This constitution may be amended at any regular meeting of the organization with a two-thirds vote. The amendment must be submitted at the previous club meeting.

By-Laws to this constitution may be added at any regular meeting with a two-Thirds vote. Additions to the By-Laws must be submitted at the previous club meeting.