Constitution of the International Club

Preamble

In an effort to foster relationships through cultural awareness and to promote an environment, conducive for appreciating and understanding different regions of the world, we, representative students from all countries at Hampden-Sydney College, do hereby unite in an international club and establish this Constitution.

Article I - Name

Section 1

As of fall 2004, the organization will be referred to as Hampden-Sydney International Club (IC).

Article II - Purpose

Section 1

"Fostering relationships through cultural awareness"

The mission of the International Club is to create awareness and unity among American students and International students thereby maintain its unique positive contribution to Hampden-Sydney College.

The club will also help International Students in adjusting to the H-SC community, knowing the American way of life and getting to know western culture better.

The objectives of the IC are to promote cultural recognition, respect and education by sharing different cultural experiences and organizing events that would deliver a greater understanding of the world at large:

·         Cultural showcase, cultural activities, and international festivals

·         Educate the community on international affairs

·         Experiences of students returning from study-abroad programs

·         Events and trips to expose international students to American culture

·         Forums for cultural and/or individual expression

·         Integrate events from other clubs

 Article III - Membership

Section 1

Membership is open to all Hampden-Sydney students. Active members shall be defined as those who participate in club meeting and events held during the academic year. New members may be accepted at any time.

Section 2

The membership also entails a contribution to be provided by the members in terms of an annual fee and the collection shall be used for club operations. The amount of the fee will be decided by the executive each year. The collected amount will be left at the discretion of the members.

Section 3

The International Club faculty advisor(s) is a member(s) of staff, who shows dedication and willingness to invest tie in the well-being and growth of the club, to be nominated and elected by the club members prior to the beginning of each academic year.

Section 4

There will be no discrimination on the basis of race, religion, color, national origin, age, sex, sexual orientation, height, weight, or marital status.

Article IV - Executive

Section 1

The officers of the organization shall consist of the President, Vice President, Secretary, Treasurer, Public Relations Officer, Historian and Philanthropic Chair. All officers must be full-time students, are expected to display a professional conduct during meetings and all functions, and are expected to participate in all activities and all general meetings. The officers must show interest and willingness to invest the time and effort in the well-being and growth of the club, and must have a 2.5 GPA at the time of appointment or election. Officers must be able to serve a full academic year term. Exceptions apply to students going abroad where an arrangement can be agreed upon by the executive members to appoint another person.

Section 2

For any given event, the President, with the consent of the other officers, may select a committee to undertake the planning and implementation of that event

Section 3

All financial decisions will be made by the officers of the club as well as the faculty advisors, by a simple majority (51% or more). In the event of a tie, the decision rests with the President.

Article V - Duties of the Executive

Section 1

The President shall be the main administrator and principal spokesperson of the club and shall preside at its meetings. He shall be an ex-official member of all committees of the club.

Section 2

The Vice President shall preside at the regular meetings of the club in the absence of the President. If the office of the President shall become vacant, the Vice President shall act as President until the office of the President is filled.

Section 3

The Secretary shall be the official recorder and correspondent of the club. The Secretary shall be responsible for taking attendance of the officers and members, keeping membership records to be stored in an international club database, taking minutes at meetings, and notifying members of meetings.

Section 4

The Treasurer shall be in charge of all financial transactions. He shall be the sole custodian of the club's treasury. The Treasurer shall maintain suitable records of the club's financial affairs. Sound bookkeeping practices must be adhered to. A checking account will be maintained at the Business office.

Section 5

The Historian shall be responsible for keeping a scrapbook of photographs, programs, and other records of the club activities. The Historian shall take pictures during all club events. The Historian should also bring the international club scrapbook to the first few meetings of the club for members to see and make comments. Pictures must be readily available for postage on the club's website.

Section 6

The Public Relations Officer shall be responsible for publicizing club events. He should also inform nearby colleges of the club events.

 Section 7

The Philanthropic Chair will be responsible for social and community activities. He should build good relationship with local contacts and inform the club with potential projects. 

Section 8

Failure to comply with the responsibilities assigned to each executive member will result in his impeachment.

Section 9

A board member, who lost his position during his term because of any suspension, may be reinstated to complete his term to the executive board by simple majority vote of the current international club members in consultancy with the club's advisor.

Article VI - Impeachment

Section 1

Elected executive members may be removed from office by a two-third majority vote of members present at a meeting designated for Impeachment. The members may consult IC advisor(s) before the decision is declared final. The conditions for impeachment shall be explicitly discussed by every elected executive body. There is a limit of 3 unattended absences during officers meetings. On the third absence, the officer will be warned. On the fourth absence, the motion of removal is to be brought up a student member and voting shall be by officers by ballot.

Article VI - Meetings

General meeting shall be held each semester during the school year. The meetings shall be called upon to all the members with a week or days prior notice.

Article VII - Elections

Section 1

The election of the President, Vice President, Secretary, Treasurer, Historian, Public Relations Officer, and Philanthropic Chair shall be held at the last general meeting of the spring term. Voting shall be by ballot and a majority vote shall be required for election. If majority is not attained for position so of Secretary, Historian, Public relations, and Philanthropic Chair, elections will be held at the fall meeting of the next semester.

 Section 2

The President, Vice President, Secretary, and Treasurer, shall be elected from among the student members who have been members of the international club for at least one semester prior to the election.

Section 3

Committee chairs shall be elected from among the student members

Section 4

The term of the President, Vice President, Secretary, Treasurer, Historian, Public Relations Officer, and Philanthropic Chair shall be one academic year.

Section 5

At the general meeting in April, the President shall receive nominations and conduct the elections of the club. The duties shall be the preparation of a slate of candidates for the offices of, Vice President, Treasurer, Secretary, Historian, and Public Relations Officer. Candidates for election should have a cumulative GPA of 2.5 and should be nominated by a member. Voting members shall consist of the members that have attended the last meeting. No single individual shall hold more than one position.

Section 6

 In the event of a vacancy, a new election will be held next general meeting. Officers must be in good academic standing with the College.

Article VIII - Amendments

Any amendment to the constitution shall be discussed and ratified by the club members on a general meeting. An amendment requires two-thirds majority vote of the members present at the meeting.

Article IX - The International House

Section 1

The International House will function as a united body of Hampden-Sydney International Club. All meetings will be held in the International House.

Section 2

The President of the International Club is also the House Manager of the International House. If he is neither a resident nor willing, the House Manager will be selected by the executive Committee.  The President of the club will be given first preference to be the House Manager. Vice President will be given the second preference, and so on.

Section 3

The house manager shall be responsible for reporting any damages to the house, communicating with the house advisor and planning proper voluntary and social events. He shall report to the executive committee.

Section 4

To be eligible to live in the house, applicants must be club members. The roster of residents of the house will be compiled by the executive committee and the house manager. The final list of residents cannot be submitted without the executive body's approval.

Section 5

The International students get first priority over the residency.

Section 6

Residents of the international house are obliged to complete one voluntary and two community events each semester. The house manager will coordinate these. The executive committee has oversight.

 Section 7

The house holds 9 places and in case of more people being interested in living, the decision will be made by executive committee based on past contribution to the club

Section8

The people approved for living can select room on the basis of seniority and grades. A person can pull in a roommate (who is already approved).

Section 9

Previous stay will not guarantee residency in upcoming year.

Section 10

Article VI applies to impeachment of the house manager. Impeachment should be conducted at a meeting where the defended is present.

Last Updated: Jan 28, 2010