Constitution: Society for the Preservation of Southern Heritage


Preamble:

For the love of the region of the country known as the South, we students of Hampden-Sydney College are compelled to form an organization that will be committed to teaching the students of our college as well as all members of the community, the contributions made by Southerners, in the development of the Southern states and of the United States of America, that will promote the understanding of Southern culture, past and present, and that will endeavor to espouse those cherished Southern chivalric values such as honor, courage, integrity, patriotism, commitment to the Christian faith, respect for womanhood, and self reliance. Because of our strong desire to advance the understanding of Southern history and the Southern way of life, we students of Hampden-Sydney College do establish the Hampden-Sydney Society for the Preservation of Southern Heritage.

Article I - Name

The name of the Organization shall be the Hampden-Sydney Society for the Preservation of Southern Heritage.

Article II - The Nature of the Society

The Hampden-Sydney Society for the Preservation of Southern Heritage shall be patriotic, historical, educational, benevolent, non political, and non-sectarian.

Article III - Motto

The motto for the Society shall be "Honor lives, tradition never dies"

Article IV - Membership

Section 1 - Membership to the Hampden-Sydney Society for the Preservation of Southern Heritage shall be open to all gentlemen who are students at Hampden-Sydney College.

Section 2 - Honorary membership may be awarded and granted to any individual who has supported or assisted the Society and has promoted Southern Heritage in various ways.  All individuals falling in this category are subject to the regulations set forth in the bylaws.

Article V - Officers and their Duties

Section 1- The Hampden-Sydney Society for the Preservation of Southern Heritage shall have four officers consisting of the Executive Committee, President, Vice President, Treasurer, and Secretary.

Section 2- The President shall be the chief executive officer of the Society. He has the power to call official meetings of the Society, and he shall preside over these meetings.  He shall enforce the Constitution and Bylaws of the Society. The President may, when deemed necessary appoint committees for specific tasks set forth by the President or the Society.  With the advice and consent of the members, the President shall organize all society events. He shall inaugurate all officers of the Society.

Section 3- The Vice-President shall serve as the chief adviser to the President. In the absence of the President, he shall fulfill the duties of the president. The Vice-President shall preside over all committees. He shall serve as the custodian of the Constitution of the Society. He shall also serve as librarian for the society. When needed, the Vice-President shall assist all officers in the performance of their tasks.

Section 4- The Treasurer shall keep an accurate record of the finances of the Society. He shall advise the Society on all financial matters. The Treasurer shall be responsible for collecting dues from the members of the Society. With the advice of the President and the consent of the members, the Treasurer shall prepare a budget for the Society.

Section 5- The Secretary shall keep an accurate record of the proceedings of the Society. He shall maintain all communications with the members of the Society.

Article VI - Order of Succession

Section 1- Should any officer, save for the President, resign his position, the President may appoint a member, who has paid his dues to the Society, to fill the vacancy.

Section 2- Should the President resign his position, the Vice-President shall assume the position of President.

Article VII- Elections and Voting Procedures

Section 1- Elections for officers of the Society shall be annual, and there shall be no term limits.

Section 2- No member shall be eligible for office unless he has paid his dues to the Society.

Section 3- No member may vote on any issue concerning the Society unless he has paid his dues to the Society, save the first meeting of each semester.

Section 4- Voting for officers shall be by secret ballot only. The President may decide all other alternative voting methods.

Section 5- A majority is needed for any motion to be approved or for any member of the Society to become an officer. A two-thirds vote of all members of the Society who have paid their dues is required to amend the Constitution of the Society.

Section 6- One-third of the Society's dues paying members present at an official meeting shall constitute a quorum.

Article VIII - Financial Matters

Section 1- All expenditures less than $150.00 must be approved by the Executive Committee.  The dues paying members of the Society must approve all expenditures exceeding $150.00. The Treasurer shall report all expenditures to the members of the Society. He shall be required to show a receipt and give a reason for the expenditures.

Section 2- Dues for members of the Society shall be set at $10.00 per semester.

Article IX - Procedures for Meetings

Procedures for meetings of the Society shall come from Robert's Rules of Order.