C-Day Deadlines

Office of Student Affairs
P.O. Box 5
Hampden Sydney, VA 23943
(434) 223-6128

Quick Fact

Based on endowment per student, Hampden-Sydney is in the top 25% of institutions of higher education.

I. C-Day Planning Deadlines

Table 1
Date and Time	Event	Location
Jul 2	Deadline for Volunteers for Tiger Track Career Sessions and Quest Stations to Jennifer Dirmeyer and Jennifer Vitale
Jul 9, 5 pm	C-Day Operations Plans due from Planning Team Leaders to Dale Jones
Jul 12	Outreach Email to Alumni from Mark Meitz
Jul 12, 6 pm	Complimentary Pizza Party	Pino's Italian Restaurant
Jul 20	Deadline for Alumni Commitments
Jul 30, 11 am-noon	Dale Jones call President Howard with C-Day Schedule
Aug 1	All Plans Complete for All Events
Aug 2	Final Internal and External C-Day Communications/Publications Prepared for Tommy Shomo
Aug 16, 11:00am-12:30pm	C-Day Planning Team Presentations to President Howard (attendance required)	Chairman's Room
Aug 20, 9-10:30 am	Dale Jones Brief C-Day to Senior Staff at Cabinet Meeting	Birthplace
Aug 23, 8:30-noon	Dale Jones and Sandy Cooke Brief C-Day to Pre-Term Faculty Workshop	Gilmer 019
Aug 28, 3-4:30 pm	Dale Jones and Sandy Cooke Brief C-Day to President's Council	Chairman's Room
Aug 30	"Dry Runs" of All Events	Campus
Aug 30 11:30am-12:30pm	Dale Jones and Sandy Cooke Brief C-Day to President's Leadership Council	Crawley Forum
Sep 4	C-Day	Campus
Sep 10	Mike Utzinger and Dale Jones Brief C-Day Preliminary Results to Faculty Meeting	Crawley Forum

II. C-Day Planning Team Meetings

•· All Team Leaders should be prepared to discuss their plans and operations.

III. C-Day Event Planning Meetings (for specific Team Leaders)

•· Team Leaders in Table 3 should schedule an appointment to meet with Dale Jones, Sandy Cooke, and William Moss.

•· Team Leaders may bring other team members with them.

•· Purpose: To discuss your event or cross-cutting area to ensure issues, concerns, and questions are addressed.

•· Expected outcome: Enhanced coordination leading to a successful C-Day.

Table 3
Events	Team Leaders	Date and Time	Location
Opening Convocation	Sandy Cooke	ongoing
Class Speakers	Anne Womack	July 3/11:45-12:30 pm	Candy Dowdy
Sophomore Pinning Ceremony	Mark Meitz	July 3/10:00-11:30 am	Dale Jones
Freshman Service Projects	Karin Gollin Mike Utzinger	ongoing
Sophomore Quest •· Academic majors/activities •· Tiger Track Career Sessions •· Quest Stations	Jennifer Dirmeyer Jennifer Vitale	ongoing
Sophomore Vocational Reflection •· C-Card design •· Questions placed on C-Cards	David Keck	ongoing
Junior Quest •· Tiger Track Career Sessions •· Quest Stations	Jennifer Dirmeyer Jennifer Vitale	ongoing
Senior Quest •· Tiger Track Career Sessions •· Quest Stations	Jennifer Dirmeyer Jennifer Vitale	ongoing
Community Pig-on-the-Point Dinner	John Ramsay	ongoing
Cross-Cutting Areas
Alumni Recruiting •· Getting the word out •· Hospitality suite •· Lunch with President	Mark Meitz	July 3/10:00-11:30 am	Dale Jones
Communications •· Publications, website, apps, and photography	Tommy Shomo	ongoing
Unity Themes •· Student participation •· Class colors •· Theme song(s) •· Band •· Class mementos	Wes Lawson	ongoing
Assessment	Mike Utzinger	ongoing

IV. C-Day Cross-Communication Planning Meetings

Team Leaders listed as "Participants" and others in Table 4 should meet as often as necessary to discuss the topics listed.
Team Leaders should invite Dale Jones and Sandy Cooke and should hold meetings without Dale and Sandy if they are unable to attend the meetings.
Purpose: To communicate, coordinate, and collaborate in the planning process.
Expected outcome: Enhanced coordination leading to a successful C-Day.

Table 4
Discussion Topics	Participants	Date and Time	Location
Alumni outreach, communication, sign-up for C-Day events, tracking, and hospitality	Mark Meitz Anne Womack Rucker Snead Becca Snyder Jen Dirmeyer Jenn Vitale	ongoing
C-Card design and contents	Sandy Cooke Jen Dirmeyer David Keck Tommy Shomo	ongoing
C-Day expenses	President Howard Dale Jones Sandy Cooke	ongoing
Communications	Tommy Shomo Dale Jones Sandy Cooke William Moss Cheryle Dixon Kelly M-Dudley Kevin Tuck Jen Dirmeyer Jenn Vitale	ongoing
Google documents (for master Excel spreadsheet and other ongoing planning documents) (names listed have access)	Dale Jones Sandy Cooke William Moss Becca Snyder Jen Dirmeyer Jenn Vitale	ongoing
Class speakers: communication, speech titles, logistics, student accommodations, room layout, etc.	Anne Womack Mark Meitz Candy Dowdy	ongoing
Room assignments and logistics for Quest events during the Quest period	Sandy Cooke Jen Dirmeyer Jenn Vitale Rucker Snead Becca Snyder	ongoing
Student motivation and participation	Wes Lawson John Ramsay Brinson White '13 Matt Kanne '14	ongoing
Others to be determined		ongoing