Hampden-Sydney College is a small, independent liberal arts institution with a long-standing history of academic excellence and concern for the development of men with character. The common ground of all members of the College community is, therefore, the development of the intellects and character of its students. It is also the purpose of the College to enrich the personal lives of its students and enhance their ability to serve society as good men and good citizens.
It is with these aims in mind that the College has approved and supported the establishment of fraternities on the campus. Each recognized chapter has purposes stated by the national organization which are in harmony with those of the College. Fraternities, therefore, exist in order to complement and supplement the curriculum and programs offered by the College. Their role is to promote the pursuit of academic excellence and the development of character, to enrich the personal lives of their members, and further the ability of their members to serve society.
In this context, then, it is clear that the national fraternities, of which our local chapters are a part, share the values and goals of the College. Any additional goals our fraternities hold for themselves should be compatible with those of the institution, and the practices of all recognized organizations should contribute to an overall educational atmosphere. Hampden-Sydney’s underlying philosophy towards rules and regulations is one of granting a maximum amount of individual freedom within a context of a residential campus and at the same time expecting a high degree of personal and corporate responsibility in order to maintain a campus atmosphere which is conducive to teaching, studying, learning and positive personal development.
Membership in a fraternity provides opportunities for students to broaden their educational experiences while at the College, and it also offers students an option which can enrich and supplement their personal lives. The College recognizes this and encourages the presence of fraternities and the contributions they can make to the life of the College.
There are, however, several governing principles that guide the formal relationship of fraternities to the College, among them being the following:
At the same time it is the responsibility of the College:
(N.B. All fraternity houses are owned by the College and are leased back to the respective House Corporations. For all fraternities the Housing Regulations are in effect, and when applicable, supersede Section Ⅱ F, below.)
In order to help ensure that fraternities are supporting the aims of the institution, maximizing their contribution to the personal development of their members, and maintaining a sound organization, it is expected that each chapter will engage in the following activities:
The College supports a strong, positive fraternity experience that is consistent with the mission and aims of Hampden-Sydney. It is to maintain and strengthen the system that this document has been developed and that the above expectations of the College for its fraternities have been established.
Planning for Greek Week must take into consideration that all (individual fraternity and IFC) activities are to be held on campus, that Greek Week is not to be expanded* by activities on or off campus, directly or indirectly sponsored by fraternities or individuals, during the preceding or following week, that Greek Week is a normal academic week and activities must be confined to a reasonable period within the week and paced so as not to have a negative impact on classes, and that no activity shall be planned which constitutes a danger to persons or property. Special emphasis should be given to planning events which give recognition to fraternities and fraternity men who have excelled and made significant contributions to fraternities and the College during the past year. The week should be a balanced celebration of the best of what fraternity life represents.
*In April of 1988, the IFC passed a rule that prohibits any fraternity from hosting or participating in any off-campus party on the Sunday preceding or following Greek Week.
Should a member or pledge at any time be caught using and/or possessing illegal drugs in or around a fraternity house or its environs, or should at any time a fraternity tolerate the use or possession of illegal drugs openly or covertly by anyone in or around its house and environs or at an off-campus fraternity function, the Interfraternity Council Judiciary Committee would take the following actions:
Notify the fraternity in question of the situation. The fraternity would be given 48 hours to report any individual(s) involved with the drug-related offense to the Interfraternity Council Judiciary Committee. The Honor Code shall be upheld throughout the course of the investigation and resolution. If the fraternity fails to report the individual(s) involved, the Interfraternity Council Judiciary Committee would place the fraternity under a twelve-week period of social closing.
The individual(s) turned over to the Interfraternity Council Judiciary Committee would then be turned over to the Student Court system with all information that became known from the initial accusation and following internal investigation.
All resolutions shall be reported to the Assistant Dean of Students. The Interfraternity Council shall then notify the national office of the accused fraternity and report the Interfraternity Council Judiciary Committee’s resolution. The national fraternity can then place the chapter on probation, suspend the charter, or lift the charter (permanently), depending on the specific circumstances.
If the Interfraternity Council Judiciary Committee does not take satisfactory action as presented in this policy, the Assistant Dean of Students shall act on behalf of the College to place the fraternity at least on probation and, possibly, to withdraw institutional recognition of the fraternity, in effect, closing the fraternity for a stated period of time, indefinitely, or permanently.
Should a member or pledge at any time be caught selling and/or distributing illegal drugs in or around a fraternity house or its environs, or should at any time a fraternity tolerate the sale and/or distribution of illegal drugs openly or covertly by anyone in or around its house and environs or at an off-campus fraternity function, the Assistant Dean of Students would take the following actions:
Fireplaces are prohibited from all Hampden-Sydney College student residences, including fraternity houses, unless the following criteria are met:
Approved by the College Safety Committee April 23, 1998.
Fraternities are ultimately responsible to the College. The fraternity system is self-governing, though it is recognized that the operation of the fraternity system must be consistent with the policies, bylaws, and charter of the College.
The name of this organization shall be the Interfraternity Council of Hampden-Sydney College.
The new full Interfraternity Council shall take office at the first meeting in January.
The Interfraternity Council shall meet the first Tuesday in every month.
Special meetings may be called by the Chairman of the Council or by any three members thereof.
Presidents of two-thirds of the member fraternities shall constitute a quorum.
A majority vote of all voting members of the Council shall be required on all motions unless otherwise provided.
The officers of the Interfraternity Council shall be a Chairman, a Vice Chairman, a Secretary-Treasurer, and an alternate to the Judiciary Committee.
Other committees may be established by the executive committee of the Council to aid in conducting the duties of the Council.
Each fraternity shall pay to the Interfraternity Council annual dues of $10 for each member. Upon initially pledging, each new pledge shall pay $40 directly to the IFC. The funds collected shall be used to advance the total fraternity program. The due date will be set by the Secretary-Treasurer of the IFC. Failure to pay dues by this date may result in a penalty determined by the Judiciary Committee.
Amendments to this Constitution require a three-fourths majority of the entire Council.
Admission of a new fraternity to membership in the Council shall require a three-fourths majority vote of the entire Council in favor of the petition.
All measures passed by a majority vote of the Council at its regular meetings shall be entered into the Statutes from the time of their passage. These must be approved annually by the IFC.
These Statutes establish the standards to which individual fraternities and the community of fraternities will conform. A fraternity is above all a brotherhood, and self-interest is always secondary to the common good; moreover, the interests of a fraternity must never supersede one’s loyalty to and concern for the College. A fraternity man, like every Hampden-Sydney man, is honorable and responsible, attends to scholarship, willingly accepts positions of leadership or serves faithfully and ably those who lead, meets his financial obligations in a timely manner, accepts fully his responsibility to uphold the standards of the community, is moderate in his social habits and encourages such behavior among his brothers. Fraternities must support and foster the goals of the academic community of which they are an integral part and protect their own reputation and that of the College from harm. No conduct shall be tolerated that reflects detrimentally upon the College or the community of fraternities.
The Interfraternity Council Judiciary Committee has jurisdiction over matters involving conduct by groups in the fraternity context.
The primary responsibility of every student is to commit sufficient time and effort to obtain a good education. Every fraternity shall promote in a substantial and visible fashion a way of life that aids each student in achieving this goal and that reinforces the fraternity’s proper role as a part of an academic community. The IFC recognizes and rewards academic excellence. Prior to the beginning of each semester the IFC in conjunction with the Office of the Dean of the Faculty will design a plan to implement the goals stated above.
Strong leadership at every level is essential to a successful fraternity. The IFC will conduct workshops in the spring of each year for new fraternity officers. The purpose of these workshops will be to promote and foster individual leadership as well as cooperation among the fraternities.
Fraternities should be sensitive to the needs of the larger community of which they are a part. Each fraternity will conduct at least one community service project each semester.
The care of fraternity property is the exercise of responsible campus citizenship and recognition of the current brotherhood’s responsibility to future brothers. Wanton destruction of property (including a fraternity’s own house, furnishings, and other property) will not be tolerated. If damage occurs, the president of the fraternity will take disciplinary action beyond restitution (such as a fine or revocation of social privileges) against the individuals responsible. This action will be reviewed by the IFC Judiciary Committee,* which may suggest further action or act independently to discipline the fraternity. If the IFC Judiciary Committee* finds the president unwilling to act or act effectively, the house will be placed on house closing. Under no circumstances is even minor damage or destruction considered acceptable.
Individuals involved in destructive acts in the fraternity context are under the jurisdiction of the Student Court and can be prosecuted under the Code of Student Conduct.
Fraternity houses will be inspected on a regular basis. The purpose of these inspections is to assure that each house is safe, clean, in good repair and reasonably attractive.
Each fraternity is expected to clean its yard and environs, including its parking lot and the area adjacent to the road, after every social function.
*In this, as in all disciplinary matters related to fraternities, the Chairman of the IFC and the Assistant Dean of Students may act together for the Judiciary Committee (IFC Constitution Article Ⅳ, Section 3).
Areas adjacent to fraternity houses and the exterior and interior of houses should be clean at all times, and penalties may be imposed by the IFC or Assistant Dean of Students at any time. If the problem is habitual, the house will be placed on house closing for an extended period.
Each house will be locked during holiday periods, including the summer. No student may enter a fraternity house during vacations without the prior permission of the Assistant Dean of Students.
All fraternities share the responsibility for cleaning the area surrounding College Church each Sunday morning before 11 am. A schedule is prepared by the IFC.
Each fraternity may negotiate with Buildings and Grounds for the use of equipment according to College policy. Each fraternity is responsible for all equipment it borrows. The IFC and Buildings and Grounds personnel will share responsibility for cleaning the Circle during holidays and special weekends, as indicated in the yard-care plan.
A fraternity should maintain accurate records of all financial transactions. Bills must be paid promptly and regularly. Financial obligations to house corporations and national offices must also be met promptly and in full. If it comes to the attention of the IFC that a fraternity has failed to meet its financial responsibilities, the fraternity will have seven days to initiate action and thirty days to correct the problem or the house will be placed on social closing until the financial obligations are discharged or arrangements made which are satisfactory to creditors.
*(N.B. — Off-campus fraternity parties are discouraged because they often disrupt the community surrounding the campus and increase the potential for drinking and driving. Such activities must never become a regular part of a fraternity’s social life.)
Every fraternity is responsible for the behavior of its members, pledges, and guests,* both at social functions and as they return to the community.
The president of the fraternity or his designees are responsible for maintaining proper conduct at every social function. The duties/expectations of the president or his designees are as follows:
The fraternity shall ensure that its members, pledges, and guests leaving social events are aware of their responsibilities as individual citizens of the community.
If alcoholic beverages are consumed at a fraternity function, they must be consumed in a responsible manner and in an environment which does not encourage alcohol abuse. Alcoholic beverages are often a complement to many social activities; it is that attitude which every fraternity—and College—activity should foster. Alcoholic beverages must never be the focus of any activity. A fraternity must never promote or allow alcohol abuse or the violation of ABC regulations. The laws of the State of Virginia, ABC regulations, and these Statutes apply to all fraternity functions both on and off campus.
Both individuals and fraternities are civilly and criminally liable under the law.
No fraternity may use funds from its treasury to purchase alcohol for any purpose or co-sponsor an event where alcohol is served or provided. Also, no individuals, acting alone or in groups, may collect, donate, or use their own money to purchase or provide alcohol for any fraternity event, social or otherwise. This means no alcohol may be provided/served by any fraternity.
All approved fraternity social events shall be B.Y.O.B. or dry events. The expectation for B.Y.O.B. events is that only those persons of legal age will possess and consume alcoholic beverages.
Only those students and guests who are of legal age may bring alcoholic beverages into a fraternity party. All guests and students of legal age must be given a wristband.
No kegs or other common containers of alcohol are permitted in fraternity houses or at other fraternity functions unless written authorization is made by the appropriate College official, in advance.
Signs and other advertisements of parties on and off campus shall make no reference to alcoholic beverages and shall always be in good taste, conforming to the College’s policy on alcohol. They must be approved in advance by the Associate Dean of Students.
Failure to abide by these regulations or to demonstrate a regard for the consequences of alcohol abuse will result in the fraternity’s being placed on social closing. The responsibility of the fraternity for the well-being of its guests extends beyond the location of any social activity. No one shall be allowed to leave a fraternity social activity unless he is able to function normally and safely.
In cooperation with the Wellness Center, every fraternity will develop a member education program on alcohol and alcohol abuse.
Fraternities are an important component of the social life at H-SC for many students. In order to introduce new students to the H-SC fraternity system, an Introduction to Fraternities will be held on the first Thursday of September in the evening at College Church. The Introduction to Fraternities meeting will entail an introduction of the Interfraternity Council and Recruitment Chairmen, an overview of the Recruitment and Pledge process and calendar, a charge to the freshmen from the IFC Chairman, and the distribution of the schedule for Open Houses and the Recruitment Brochure. Each fraternity will hold an Open House over the course of the following week. An Open House is an opportunity for an interested student to visit a fraternity house, mingle with the brothers in a formal setting, and learn what the fraternity is about and in what programs and activities the fraternity participates. Faculty advisors and local alumni will be invited to the Open House. The Open House will not be a party and will take place early in the evening with a one hour time limit.
No freshmen are permitted at fraternity houses or on Fraternity Circle until after the Introduction to Fraternities meeting on the first Thursday in September. No freshmen are permitted at events on fraternity circle during the Fall semester other than registered rush events and registered weekend social events.
Any fraternity which allows freshmen in the house before the Introduction to Fraternities meeting, or otherwise violates this statute, will be subject to sanctions by the Interfraternity Council’s Judiciary Committee and the Office of Student Affairs. Any freshman who violates this statute will be subject to sanctions by the student justice system.
Each fraternity may hold two registered, formal rush events during the course of the first semester. These events are scheduled by the IFC. A fraternity may petition the Office of Student Affairs to hold one additional rush event.
Smokers will be held during the first full week of the second semester. These are also scheduled by the IFC.
A student must have a minimum GPA of 2.0 in order to accept a bid to join a fraternity.
Each fraternity may have two registered rush events per month. These events are to be registered with the college in much the same manner as parties during the weekend are registered. These events will be alcohol free. A registered rush event may be volunteer work, Monday Night Football, cook outs, etc. These registered rush events will be monitored by the IFC and the Office of Student Affairs to ensure that they are in compliance with the IFC Statutes.
After Smokers and continuing throughout the academic year, a fraternity may extend bids to any full-time Hampden-Sydney student who is not a member or pledge of another social fraternity or of Alpha Chi Sigma. There may be no dual pledging or membership in a social fraternity and Alpha Chi Sigma. A man may pledge a fraternity at any time after Smokers (the IFC may establish a day upon which most bids are made and accepted). The IFC must be informed when a bid is made. A bid may be accepted only after clearance by the IFC. Failure to obtain proper clearance will void the bid. Proper forms may be obtained in the IFC office. Any individual or fraternity that does not comply with academic standards for pledging is subject to disciplinary action ($300 fine, at least, for individuals, and closing for the fraternity).
Any transfer student with 15 semester hours of credit or more may pledge at any time during his first semester at the College.
Pledging: Fraternities place priority emphasis upon the scholastic achievement of their members. The scholarship chairman of each fraternity will communicate with the academic advisors of its pledges and, with the fraternity advisor, monitor the academic progress of pledges. Pledges who receive deficiency reports will be directed by the fraternity to participate in the academic support services provided by the College, and their progress will be monitored by the scholarship chairman.
Fraternities are required to conduct formal initiations. Mental or physical hazing of any kind is prohibited.
No fraternity may pledge a student unless all members of the fraternity sign the anti-hazing agreement.
Hazing is defined as any mental or physical abuse which, intentionally or unintentionally, humiliates or degrades an individual or threatens his health, safety, or mental or physical well-being. Any forced or voluntary activity including that which interferes with an individual’s normal pursuit of his academic work is also unacceptable (e.g., abduction and/or abandonment away from campus). Any activity which involves the forced or voluntary consumption of alcohol or encourages the excessive consumption of alcoholic beverages is extremely dangerous and will not be tolerated. It should be noted that Virginia is one of the states which prohibits hazing by law, and those guilty of hazing are subject to prosecution and expulsion from the College.
No one may remain in the status of a pledge for more than eight weeks. A pledge may be initiated only if he meets the following requirements:
Submission of his name to the Assistant Dean of Students for clearance before initiation.
Failure to obtain proper clearance will result in the fraternity being fined $100 per initiate and notification to the national office to void the initiation.
Proper forms are available in the IFC office.
These statutes may be amended by a three-fourths majority vote of the IFC.
All statutes are subject to the approval of the Faculty and its Student Affairs Committee.
When a violation of the IFC Statutes is alleged to have occurred, the chairman of the IFC or his designee must investigate the incident and report to the Assistant Dean of Students within 72 hours.
At the discretion of the IFC Judiciary Committee and/or the Assistant Dean of Students, appropriate action may be taken against fraternities that violate these statutes.
Actions of the IFC Judiciary Committee are subject to review by the Assistant Dean of Students and the Dean of Students, who may concur or act independently on statute violations.
These statutes must be reviewed by the Student Affairs Committee of the Faculty at the request of the IFC or the Executive Committee of the Faculty.
Approved by the faculty in December 1984.
* A guest is an individual who has been invited to a specific function by a brother and whose presence is known to the president or officer responsible for the social activity.
✝ The IFC and the College will not hesitate to take legal action against individuals who trespass on fraternity property or disrupt social functions.