Interfraternity Council Constitution
Fraternities are ultimately responsible to the College. The fraternity system is self-governing, though it is recognized that the operation of the fraternity system must be consistent with the policies, bylaws, and charter of the College.
The name of this organization shall be the Interfraternity Council of Hampden-Sydney College.
- The Council shall consist of the president and a representative of each fraternity at Hampden-Sydney College.
- Each fraternity shall have one vote only.
The new full Interfraternity Council shall take office at the first meeting in January.
The Interfraternity Council shall meet the first Tuesday in every month.
Special meetings may be called by the Chairman of the Council or by any three members thereof.
Presidents of two-thirds of the member fraternities shall constitute a quorum.
A majority vote of all voting members of the Council shall be required on all motions unless otherwise provided.
The officers of the Interfraternity Council shall be a Chairman, a Vice Chairman, a Secretary-Treasurer, and an alternate to the Judiciary Committee.
- Both old and new members of the IFC will have nominating rights when nominations for officers of the Council are made at the IFC meeting in February.
- The officers shall be elected by a majority vote of the new members of the Council at the first meeting in February.
- Voting shall be by secret ballot.
- The new officers shall be installed at the first meeting in April.
- The term of each office shall be from the first meeting in April until the first meeting of the following April.
- The Chairman shall be paid an annual stipend of $200, and the Vice Chairman and the Secretary-Treasurer shall receive $100 each.
- The duties of the Chairman shall be to preside at all meetings, to chair and (at his discretion and in conjunction with the Assistant Dean of Students) to act for the Judiciary Committee, to see that the laws of this Constitution and the Interfraternity Council Statutes are enforced, and to call special meetings of the Council.
- The duties of the Vice Chairman are to preside at IFC meetings in the absence of the Chairman and to serve as a member of the IFC Judiciary Committee, to assist the IFC Chairman as requested, and to serve as public relations liaison.
- The duties of the Secretary-Treasurer shall be to record minutes of all meetings, to notify members of the time and place of all meetings, to handle all correspondence of the Council, to collect all dues and fines, and to handle the general finances of the Council.
- A Judiciary Committee of the IFC shall be composed of the Chairman, Vice Chairman, and Secretary-Treasurer of the IFC, as well as an alternate.
- The Judiciary Committee shall be concerned with infractions of the IFC Statutes and any matters that bring discredit or that reflect negatively on individual fraternities or fraternities in general and shall undertake measures to insure that fraternity officers are performing their functions as outlined in the Statutes. The Judiciary Committee may impose singly or in combination penalties such as the following:
- Issue a letter of warning.
- Impose a monetary fine not to exceed $100 per incident.
- Impose a work, service, or education requirement.
- Place a fraternity on probation.
- Withdraw social and fraternity privileges(on and off campus), as follows:
- Social Closing: No organized social activities may be conducted by the fraternity in the house, on campus or off campus. Women will not be allowed in the fraternity house unless they are guests of house residents. (It is assumed that each resident will have no more than one female guest at a time.) Brothers may gather in the house to conduct fraternity business, watch television, play cards, etc., but never should there be any evidence of a party with the attendant music, drinking, dancing, etc. It is expected that during such periods the brothers will have full responsibility for the maintenance of the house and grounds. Social closing shall not normally exceed one full semester. Violation of social closing will lead automatically to house closing.
- House Closing: The fraternity house and grounds are closed to all fraternity members and other students except residents of the house and a limited number of their guests. The fraternity is to hold no organized social functions on or off campus. The maintenance of the house and yard is the responsibility of its residents.
- Final Closing: Residents will be required to vacate the fraternity house, which will be off limits to all students. The house will be locked and secured by personnel from the Department of Buildings and Grounds, who will assume responsibility for the maintenance of the yard in accordance with the College Standards. This is an extreme action which would be taken in response to any equally grave disregard for accepted standards of conduct or as the final step when lesser sanctions have proven ineffectual. If this action is taken, the administration must concur and the national organization will be informed of the sanction and the reason or reasons for its being imposed.
- Any decision of the Judiciary Committee may be appealed to the Interfraternity Council for a final review. The Council may, by a vote of three-quarters majority, revise any penalty imposed. Any Appeal must be initiated within one week of the initial decision by the Judiciary Committee.
- Judiciary decisions of the Interfraternity Council shall be reported to the Assistant Dean of Students.
Other committees may be established by the executive committee of the Council to aid in conducting the duties of the Council.
Each fraternity shall pay to the Interfraternity Council annual dues of $10 for each member. Upon initially pledging, each new pledge shall pay $40 directly to the IFC. The funds collected shall be used to advance the total fraternity program. The due date will be set by the Secretary-Treasurer of the IFC. Failure to pay dues by this date may result in a penalty determined by the Judiciary Committee.
Amendments to this Constitution require a three-fourths majority of the entire Council.
Admission of a new fraternity to membership in the Council shall require a three-fourths majority vote of the entire Council in favor of the petition.
All measures passed by a majority vote of the Council at its regular meetings shall be entered into the Statutes from the time of their passage. These must be approved annually by the IFC.