Appendix E: Implementation of the College Alcohol Policy


General

This material supplements the College Alcohol Policy; it is provided to clarify the Policy’s rules and standards. These guidelines and procedures were developed by a campus-wide, representative committee as reasonable standards to enhance a positive campus environment. All individuals (faculty, staff, students, alumni, visitors, and guests) and organizations must adhere to these guidelines to be in compliance.

The Code of Student Conduct clearly recognizes students as adults; they are expected to obey the law and take personal responsibility for their conduct. Accordingly, the primary responsibility for knowing and abiding by the law and this Policy is that of the individual.

Students and student groups should be aware that they are subject to disciplinary action for violating this Policy, the law, and/or any of the various Codes of Student Conduct, Interfraternity Council Constitution and Statutes, and similar documents.

Anyone, whether student, employee, alumnus, visitor, or guest, who chooses to consume alcoholic beverages, is expected to obey the law and this Policy, with appropriate sensitivity to the consequences of his actions to himself, others, and the general college community.

Everyone’s cooperation is appreciated.

Use of College Funds

No College funds may be used to provide alcohol at any event sponsored by the College or any of its employees acting in their official capacities if a significant proportion of those in attendance is made up of underage students. This may apply to receptions after a speech, a departmental picnic, or the entertainment of students in one’s home, for instance.

Alcohol Policy at Tiger Inn

  1. The Tiger Inn, the student restaurant located in the Dining Hall, is licensed to sell beer and wine, on premise.
  2. ID’s are checked. No beer or wine is sold to anyone without an ID which certifies the purchaser is of legal age.
  3. No one underage is permitted to consume alcoholic beverages in this facility, and no one of age is allowed to give or share alcoholic beverages with anyone who is underage.
  4. Only beer bought in the Tiger Inn may be consumed in the Tiger Inn. Beer bought for off-premises consumption must be transported out of the Tiger Inn, unopened and in a closed container, where it must remain while being carried on the campus to its destination. Any violation will result in, at a minimum, the confiscation and disposal of the alcohol by staff and possibly eviction and disciplinary action.
  5. No alcoholic beverages may be in the possession of, or consumed by, students in any other area of the dining hall without special permission from the Dean of Students. Alcoholic beverages purchased for consumption on site must be consumed in the immediate space of the Tiger Inn and the designated portion of the outdoor patio and may not be consumed in any other area of the dining hall building, including the surrounding Chalgrove Lake area.
  6. Because the Tiger Inn is a licensed facility, those who violate ABC regulations are subject to being issued a summons to appear in the Prince Edward District Court to answer the charges.
  7. The use of tobacco products is not permitted in the Tiger Inn.

Alcohol Policy for Club or Fraternity Events

  1. No club or fraternity may use funds from its treasury to purchase alcohol for any purpose or co-sponsor an event where alcohol is served or provided. Also, no individuals, acting alone or in groups, may collect, donate, or use their own money to purchase or provide alcohol for any club or fraternity event, social or otherwise. This means no alcohol may be provided/served by a club or fraternity. If a fraternity House Corporation on Homecoming or Family Weekend chooses to provide alcohol, adhering to College Policy and the law, it may arrange well in advance with the Assistant Dean of Students to do so.
  2. All approved clubs or fraternity social events shall be B.Y.O.B., unless the event is dry. An adequate supply of non-alcoholic beverages and snack food may be required during the event.
  3. If alcohol is present, the club or fraternity is responsible for compliance with local and state laws as well as the College Alcohol Policy and other relevant regulations.
  4. If twelve or more people will be present and alcohol will be present, the event must be registered and approved as stipulated in the Policy.
  5. The registration process will include, among other things, the following information and stipulations:
    1. The event must be closed to anyone other than members, pledges, and invited guests. (N.B. Weeknight parties are by definition to be restricted in attendance-approximately 100 people present.)
    2. The name(s) of the person(s) responsible for the event will be listed, and they will be accountable for upholding the law, the Policy, and all relevant regulations, and for acting in a liaison capacity with the Office of Student Affairs.
    3. The names of at least two persons (possibly more, depending on the anticipated size of the crowd) who will be designated as “dries,” persons who will be present the entire event, will not drink alcoholic beverages, will assist the persons responsible for the event in carrying out their duties, and will, in particular, make a good-faith effort to prevent anyone who may have drunk too much alcohol from harming himself or others by driving. They will also try to offer assistance to anyone who may need it in getting back to a room safely, securing a place to stay, etc.
    4. The names of students who will check IDs, restrict access to the event, mark in some visible way (bracelet, stamp) those of legal age to drink, etc.
  6. Alcoholic beverages should be checked into a central location and dispensed by a server or servers. There is to be no open access to alcoholic beverages by those in attendance.
  7. No alcoholic beverages are to be dispensed outside the house, e.g., the yard, porch, deck, patio.

Sanctions

  1. All IFC, Student Government, College, and Code of Student Conduct sanctions apply.
  2. The IFC, Student Government, the Dean of Students or any other administrator by delegation, or Campus Security may close down an event in progress if there is lack of compliance and/or significant problems occur.

Public Drinking (on campus, in buildings, at sports events)

  1. Virginia law prohibits consumption of alcoholic beverages, whether in primary or secondary containers, in unlicensed public areas.
  2. The College does not permit consumption or transportation of alcoholic beverages in open primary or secondary containers on the grounds of the campus or in campus buildings unless the area or space has been specifically designated as approved for the legal presence and consumption of alcoholic beverages. (See list in Policy.) All other areas and spaces are considered public areas, and, therefore, alcohol is prohibited. Thus, as examples, you are asked not to carry alcoholic beverages on your way to or from a CAC event, football game, or fraternity party or into the Dining Hall or a College building. Also, no one is permitted to consume an alcoholic beverage while operating a motor vehicle. Violators are subject to arrest.

Special Events Sponsored by the College and Catered Events

  1. The College’s food service contractor is responsible for securing and holding the College’s only permanent ABC license and is the named corporation on this license which covers all Hampden-Sydney events. Thus, any public College event (that is, an event not held in a private residence) which is catered by the College’s food service contractor, and which will have alcoholic beverages present, must have the alcoholic beverages provided by the license holder (Thompson Hospitality) and dispensed by trained bartenders employed by the College’s food service contractor.
  2. When the focus of entertainment by any office of the College or person representing the College is primarily on underage persons, no alcoholic beverages should be served.

Alcohol Policy for Off-Campus Student Functions

With regard to alcohol, individuals and groups should consider the College Alcohol Policy generally in effect and should use it as a guideline for responsible and lawful behavior.

The Code of Student Conduct, the Honor Code, and the Interfraternity Council Constitution and Statutes are in effect on and off campus; therefore, at all times students and student groups are expected to conduct themselves as representatives of the College.

Even though the College cannot monitor areas outside the College, student organizations and individual students may be held accountable and responsible for their actions off-campus.

Private Consumption of Alcohol

  1. A student of legal age may possess and consume alcohol within his or another student’s residence hall room, apartment, suite, cottage, or fraternity house room unless the building or section has been designated as dry. This is considered an individual action, not part of an organized function; nevertheless, compliance with the law is expected.
  2. No consumption of alcohol or transportation of an open primary or secondary alcohol container is permitted in unlicensed public areas. This means none of the above can take place in halls, lounges, lobbies, study or computer rooms, meeting rooms, laundry rooms, television rooms, bathrooms, porches, patios, yards, lawns, or parking lots of residence halls. Violators are subject to disciplinary action.
  3. Persons in an informal social gathering where alcohol is present and consumed, even though the number present is below the number requiring registration (more than twelve), are expected to comply with the College Alcohol Policy, the law, etc.
  4. Individuals are subject to disciplinary action for drinking if they are underage and/or if their behavior while drinking, or as a result of drinking, even in private, brings them to the attention of anyone in authority (an RA, for instance). Anyone furnishing alcohol to an underage person in this context is also subject to disciplinary action.
  5. Groups that permit underage drinking are also subject to disciplinary action.
  6. No kegs of beer or common containers of alcoholic beverages of any kind are allowed.

Private Parties in Residence Hall Rooms and Parties Sponsored by Residence Hall Groups

  1. Normally, no social gathering in a residence hall room may exceed a total of twelve persons. However, on a Friday or Saturday evening, under special circumstances, permission may be granted by the Dean of Students or his designee for a party to be held in a room or area or in another facility on campus. Under these circumstances (crowd to exceed twelve), the party must be registered, whether or not alcohol is to be present. All applicable provisions of the registration requirement must be met.
  2. When such an event is registered and approved, it is understood that the function is open only to the sponsors and invited guests; it is not open to the public. A maximum number permitted to attend will be set and approved through the registration process.
  3. Normally, a RA must be present or around during such a function, and no more than two events can be scheduled for the same area at the same, or similar, times.
  4. When the site is in a residence hall, no consumption of alcohol or transportation of an open primary or secondary alcohol container is permitted in unlicensed public areas. This means none of the above can take place in halls, lounges, lobbies, study or computer rooms, meeting rooms, laundry rooms, television rooms, bathrooms, porches, patios, yards, lawns, or parking lots. Violators are subject to disciplinary action.
  5. No kegs of beer or common containers of alcoholic beverages of any kind are allowed.
  6. The door to the room must be kept closed during the party, and the noise level must be kept to a minimum.
  7. Non-alcoholic beverages and snack food may be required to be available in satisfactory quantities if alcohol is to be present.
  8. Individuals are subject to disciplinary action for drinking if they are underage and/or if their behavior while drinking, or as a result of drinking, even in private, brings them to the attention of anyone in authority (an RA, for instance). Anyone furnishing alcohol to an underage person in this context is also subject to disciplinary action. Groups that permit underage drinking are also subject to disciplinary action.
  9. Residents are encouraged to ask RAs and members of the Student Affairs staff for clarifications and for answers to any questions they may have concerning alcohol laws and policies.

Expectations of Student Clubs, Organizations, and Fraternities for Registered, Approved Events

  1. At least two persons must be designated as the persons responsible for the event; they must be present throughout the entire event and must enforce the rules about size of crowd, access, alcohol, noise, conduct, hours of party, etc. N.B. These same standards generally apply to approved, registered residence hall events.
  2. Persons must be assigned to control access to the event and to limit access to members, or organizing group, and invited guests. This means checking IDs and marking in a visible way (stamp or bracelet) those of legal age to drink alcoholic beverage(s). It may mean closing off access to the facility in order to effectively limit and control access.
  3. Snack food and non-alcoholic beverages may be required to be available for the duration of the event.
  4. Servers must be designated and be of legal age.
    1. Alcoholic beverages should be checked into a central location and dispensed only by a server. There is to be no open access to alcoholic beverages by those in attendance.
    2. Alcohol must be dispensed only from inside the room or facility, not outside in a yard, on a porch, deck, etc.
  5. At least two persons (more, depending on crowd) are to be designated as “dries,” persons who will be present for the entire event, will not drink alcoholic beverages, will assist the persons responsible for the event in carrying out their duties, and will, in particular, make a good-faith effort to prevent anyone who may have drunk too much alcohol from harming himself or others by driving. They will also try to offer assistance to anyone who may need it in getting back to a room safely, securing a place to stay, etc.
  6. Campus security personnel may periodically drop by the site of an approved social activity and check with a person responsible for the party. The primary purpose of the visit will be to offer assistance; if, however, a violation of the law or College policy is noted, the Campus Security Officer may report the matter to the appropriate College official and/or take action as needed.
  7. The group is expected to clean up the facility, room, environs immediately after the party-in the case of a fraternity, no later than 10 am the morning after the function.

Sanctions

  1. All IFC, Student Government, College, and Code of Student Conduct sanctions apply.
  2. The IFC, Student Government, the Dean of Students (or another administrator by delegation), or Campus Security may close down an event in progress if there is a lack of compliance and/or significant problems occur.
  3. Permission to hold future events can be withheld.
  4. Unauthorized kegs or common alcohol containers will be confiscated.

College Activities Committee (CAC) Events

  1. Any alcohol or alcoholic beverages brought to, or into, a CAC function will be confiscated and thrown away. Anyone violating alcohol rules is subject to being denied entrance, evicted without refund, and, possibly, subject to disciplinary action and arrest.
  2. Anyone who is drunk at a CAC event will be immediately evicted with no refund. He is subject to disciplinary action and, at a minimum, will have his privilege to attend designated CAC functions revoked for the remainder of the academic year.
  3. Anyone involved in disorderly or disruptive conduct (fighting, for instance) will be immediately evicted without refund and will be subject to both disciplinary action and arrest.
  4. Public safety is a primary concern, and the Dean of Students, or his delegate, may close down an event if in his judgment this is necessary.