Important Notices

 

NOTICE OF DISCLAIMER
This handbook is intended to provide students with a practical guide to the policies and procedures of Hampden-Sydney College. It is expected that all students will make use of this handbook and will become familiar with its contents. However, because it is only a summary compiled for the convenience of our students, it is not intended to cover all topics or circumstances. Hampden-Sydney College reserves the right to respond to specific situations in whatever manner it believes best suits the needs of the College and the student(s) involved. This handbook is not intended to and does not create a contract, either expressed or implied, between Hampden-Sydney College and its students.

OFFICIAL VERSION OF THE KEY
All policies governing student life reflected in such documents as "The Student Government Constitution," "The Student Justice System," the "Interfraternity Council Constitution," and the
"Interfraternity Council Statues" are subject to review and amendment by the procedures outlined in these documents.

Since this may occur between the publication of one Key and the next, the on-line version of The Key, which can be amended as necessary in a timely fashion, shall be the official version
and should be used as the definitive reference. The Webmaster, prior to posting changes to the "The Student Government Constitution" or "The Student Justice System," will notify the executive officers of the Student Government. Prior to posting changes to the "Interfraternity Council Constitution" or "Interfraternity Council Statutes," the Webmaster will notify the President of the IFC.

NOTICE OF OFFICIAL COMMUNICATIONS
You need to know that the College employs your Hampden-Sydney College email account and your Hampden-Sydney College post office box to communicate critical College information for which you are held responsible. You should develop the habit of checking each daily.

NOTICE OF NON-DISCRIMINATORY POLICY
Hampden-Sydney College, while exempted from Subpart C of the Title IX regulation with respect to its admission and recruitment activities, does not discriminate on the basis of race, color, sex, religion, age, national origin, handicap, sexual orientation, or veteran status in the operation of its educational programs and with respect to employment. For information on this non-discrimination policy, contact Barbara Armentrout, Director of Human Resources, Box 127, Hampden-Sydney College, Hampden-Sydney, Virginia 23943, telephone (434) 223-6220.

NOTICE OF SOLICITATION POLICY
The College does not permit any type of business solicitation on campus without written authorization from the Dean of Students and/or the Vice President for Business Affairs and Treasurer, who confer before a decision is reached. This applies to individuals, students, and non-students, and campus or non-campus groups or organizations, as well as electronic, print, or voice solicitation. Unauthorized solicitors should be promptly reported to the Dean of Students.

NOTICE OF STUDENT COPYRIGHT PROTECTION POLICY
Intellectual property produced by a student as part of his course work, theses or honors research, other than funded research for which the College has obligations to others, is owned by the student as are all copyrights, and revenue derived from it, not the College. Intellectual property created by a student in the course of his employment by the College on a specific project, except for a thesis written by him, as well as intellectual property developed with College resources to the extent that use exceeds what is normally provided students, are the property of the College.

NOTICE OF STUDENT GRIEVANCE POLICIES
The institution has established procedures for addressing written student complaints and is responsible for demonstrating that it follows those procedures when resolving student complaints. It should be noted that the Office of Student Affairs will be working with students and faculty on a new student grievance process during 2012-13. When this process has been approved, students will be notified and The Key will be updated.

1. There is a policy for students who wish to appeal the level of their financial award. (Financial Aid Web Page)

2. Students who believe they have been the subject of harassment or discrimination should specify their complaint under the Code of Student Conduct to the Dean of Students. (Harassment and Discrimination Policy, The Key)

3. There is a formal procedure for those students who wish to appeal a conviction by the Student Court for a violation of the Honor Code or the Code of Student Conduct resulting in suspension or expulsion. (The Judicial Process, The Key)

4. There is a formal procedure for those students who wish to appeal a parking ticket. (Car and Bicycle Regulations, The Key)

5. There is a formal procedure for those students who wish to appeal a grade (Grade Appeal Policy, Academic Catalogue).

6. There is a formal procedure for those students who wish to appeal a fire safety violation.

7. All other student complaints are governed by the following procedure:

Students who have a grievance (unrelated to financial aid, parking tickets, grades, fire safety violations, or violations of the Honor Code or Code of Student Conduct, all of which have specified means of appeal) should specify their complaint in writing and send it to the Office of the President. The President's Office will determine which office should handle the complaint directly and respond within 30 days indicating who will handle the issue. A formal response from the applicable office will be forthcoming within 60 days.