Emergency Management Plan


(Excerpted from the full Emergency Management Plan)

Introduction

Hampden-Sydney College has a long history of being a safe, secure, and peaceful campus. Unfortunately, emergency incidents and tragedies have taken place at colleges and universities across the nation in the recent past. The College is not immune from experiencing emergency incidents. There is always the possibility of an emergency from either natural or human-borne causes. Ensuring the safety and well-being of students, faculty, staff, and visitors is a primary goal of College administrators and the Department of Police. Potential harm from emergency incidents can be substantially reduced or eliminated through comprehensive pre-emergency planning and mitigation actions.

Emergency Management Approach

The emergency management program relies on a collaborative and team-based approach from various offices and departments across the College. The primary purpose is to provide leadership and assistance for building and sustaining a college-wide emergency management process. Our emergency management approach is to continuously prepare, implement, evaluate, and revise emergency programs, policies, and procedures. The College achieves preparedness through proactive cooperation, communication, and collaboration.

Emergency Response

Hampden-Sydney College police officers are trained to respond to emergency incidents on campus by using the principles and procedures of the Incident Command System (ICS). The ICS is a standardized, on-scene, all-hazards incident management approach that allows for a coordinated and integrated response to an emergency incident. When a serious incident occurs that causes an immediate threat to the campus, first responders to the scene are usually the H-SC Police Department, local fire departments, and local Emergency Medical Services (EMS). They respond, assess the situation, and work together to manage the incident. Depending on the nature of the incident, other H-SC personnel and other local, state, and federal agencies might be involved in responding to the incident. If the emergency incident warrants additional resources and/or requires decisions to be made for the welfare of the campus community, the H-SC Incident Management Team will be contacted and will meet.

Incident Management Team (IMT)

The purpose of the Incident Management Team (IMT) is to provide a coordinated approach to preparing for, responding to, and managing an emergency incident at the College. The IMT is comprised of key College administrators who are responsible for preparing for, responding to, and managing campus emergency incidents. IMT members are

Dr. V. Dale Jones
Vice President for Strategy, Administration, and Board Affairs
(434) 223-6116
Chief Jeffrey S. Brown
Director of Public Safety & Chief of Police
(434) 223-6164
Dr. David A. Klein
Dean of Students
(434) 223-6129
Mr. W. Todd Pugh
Senior Systems and Network Administrator
(434) 223-6076
Mr. Thomas H. Shomo
Director of Communications
(434) 223-6262
Ms. Barbara S. Armentrout
Director of Human Resources
(434) 223-6220

Emergency Notification System (ENS)

Hampden-Sydney College relies on an approach which integrates emergency management, police, information technology, and communications principles and practices to notify the campus community of emergencies. In the event of a campus-wide emergency, the College uses its comprehensive communication system known as the “Emergency Notification System (ENS)” to notify the campus community.

The system is only used for emergency communications. In the event of an emergency, the ENS will send critical information, news, and instructions as follows.

  1. A message will be sent to all student, faculty, and staff H-SC email addresses.
  2. A text message will be sent to all H-SC student, faculty, and staff cell phones that are registered with the ENS.
  3. A message will be posted to the home page of the H-SC web site.
  4. A message will be posted on the electronic bulletin boards in Bagby Hall, Bortz Library, the Buildings and Grounds building, Graham Hall, Morton Hall, and Settle Hall. Additionally, critical information, and instructions may be communicated through the following, if deemed appropriate:
    1. A message will be recorded on the employee emergency/weather notification phone line, which is accessible for faculty, staff, and students by calling 434-223-7003 to hear the message.
    2. A message will be broadcast from the carillon speakers on the roofs of Carpenter X Residence Hall and Venable Hall.
    3. Campus police will drive throughout the campus using loudspeakers to broadcast a message.
    4. Student Resident Advisors will be contacted, and they will help spread a message to their residents.

Additional Safety and Security Measures

Depending on the nature of the emergency, the following steps may be implemented if deemed appropriate.

  1. The Police Department will contact other law enforcement agencies such as the Farmville Police Department, Prince Edward County Sheriff’s Department, Longwood University Police Department, and Virginia Department of State Police and Emergency Medical Services.
  2. The Police Department will control campus entrances and block entries or exits, if circumstances warrant and sufficient resources exist.
  3. The Police Department will restrict access to the Student Gun Locker located in the Police Department.

Please note: Hampden-Sydney College has open access and is geographically integrated in the surrounding community. Under any circumstances, it will be difficult—and perhaps impossible—to completely control access to and from the College by on-campus or off-campus persons.

Safety Alert For Tornado Watch

  1. When the sky begins to look ominous and you anticipate that there is a storm approaching, tune-in to a LOCAL television station for possible severe storm advisories. The local channels that carry weather alerts for our area are channels 6, 8, and 12. The Weather Channel (cable 19) also carries these. Also, most local radio stations carry the National Weather Service Warnings.
  2. If there is a TORNADO WATCH in effect, stay tuned for further information. This means that conditions are favorable for the development of tornadoes. A TORNADO WARNING means that a tornado has been seen in the designated area and that people in that area should seek appropriate shelter immediately. You may have only a matter of seconds or, at most, minutes to get to your sheltered area; therefore, think ahead and know where you would go in this emergency.
  3. At night or in heavy rain, the only clue to a tornado’s presence may be a roar. Thunderstorms can also produce dangerous winds that produce a similar sound. If you hear any load, roaring sounds during threatening weather, it is best to take cover immediately.
  4. Appropriate shelter means going into an interior room on the lowest level of a building. Basements are best. Ideally, you should try to be in a small, interior room (or protected area) without windows or exterior doors. The smaller the room the better, as there is less ceiling to fall. Note: Large structures with wide expanses of flat floor are not considered safe.
  5. Once you have reached your shelter, crouch down and cover your head.
  6. If you are outside and absolutely cannot get inside shelter, find the lowest ground you can (a roadside ditch, for instance) and lie flat as you can.