Office of Student Affairs
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Hampden Sydney, VA 23943
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Interfraternity Council Statutes
These Statutes establish the standards to which individual fraternities and the community of fraternities will conform. A fraternity is above all a brotherhood, and self-interest is always secondary to the common good; moreover, the interests of a fraternity must never supersede one's loyalty to and concern for the College. A fraternity man, like every Hampden-Sydney man, is honorable and responsible, attends to scholarship, willingly accepts positions of leadership or serves faithfully and ably those who lead, meets his financial obligations in a timely manner, accepts fully his responsibility to uphold the standards of the community, is moderate in his social habits and encourages such behavior among his brothers. Fraternities must support and foster the goals of the academic community of which they are an integral part and protect their own reputation and that of the College from harm. No conduct shall be tolerated that reflects detrimentally upon the College or the community of fraternities.
The Interfraternity Council Judiciary Committee has jurisdiction over matters involving conduct by groups in the fraternity context.
The primary responsibility of every student is to commit sufficient time and effort to obtain a good education. Every fraternity shall promote in a substantial and visible fashion a way of life that aids each student in achieving this goal and that reinforces the fraternity's proper role as a part of an academic community. The IFC recognizes and rewards academic excellence. Prior to the beginning of each semester the IFC in conjunction with the Office of the Dean of the Faculty will design a plan to implement the goals stated above.
Strong leadership at every level is essential to a successful fraternity. The IFC will conduct workshops in the spring of each year for new fraternity officers. The purpose of these workshops will be to promote and foster individual leadership as well as cooperation among the fraternities.
Fraternities should be sensitive to the needs of the larger community of which they are a part. Each fraternity will conduct at least one community service project each semester.
Section 1. The care of fraternity property is the exercise of responsible campus citizenship and recognition of the current brotherhood's responsibility to future brothers. Wanton destruction of property (including a fraternity's own house, furnishings, and other property) will not be tolerated. If damage occurs, the president of the fraternity will take disciplinary action beyond restitution (such as a fine or revocation of social privileges) against the individuals responsible. This action will be reviewed by the IFC Judiciary Committee,* which may suggest further action or act independently to discipline the fraternity. If the IFC Judiciary Committee* finds the president unwilling to act or act effectively, the house will be placed on house closing. Under no circumstances is even minor damage or destruction considered acceptable.
Individuals involved in destructive acts in the fraternity context are under the jurisdiction of the Student Court and can be prosecuted under the Code of Student Conduct.
Section 2. Fraternity houses will be inspected on a regular basis. The purpose of these inspections is to assure that each house is safe, clean, in good repair and reasonably attractive.
Section 3. Each fraternity is expected to clean its yard and environs, including its parking lot and the area adjacent to the road, after every social function.
*In this, as in all disciplinary matters related to fraternities, the Chairman of the IFC and the Assistant Dean of Students may act together for the Judiciary Committee (IFC Constitution Article IV, Section 3).
Section 4. Areas adjacent to fraternity houses and the exterior and interior of houses should be clean at all times, and penalties may be imposed by the IFC or Assistant Dean of Students at any time. If the problem is habitual, the house will be placed on house closing for an extended period.
Section 5. Each house will be locked during holiday periods, including the summer. No student may enter a fraternity house during vacations without the prior permission of the Assistant Dean of Students.
Section 6. All fraternities share the responsibility for cleaning the area surrounding College Church each Sunday morning before 11 am. A schedule is prepared by the IFC.
Section 7. Each fraternity may negotiate with Buildings and Grounds for the use of equipment according to College policy. Each fraternity is responsible for all equipment it borrows. The IFC and Buildings and Grounds personnel will share responsibility for cleaning the Circle during holidays and special weekends, as indicated in the yard-care plan.
Section 1. A fraternity should maintain accurate records of all financial transactions. Bills must be paid promptly and regularly. Financial obligations to house corporations and national offices must also be met promptly and in full. If it comes to the attention of the IFC that a fraternity has failed to meet its financial responsibilities, the fraternity will have seven days to initiate action and thirty days to correct the problem or the house will be placed on social closing until the financial obligations are discharged or arrangements made which are satisfactory to creditors.
ARTICLE VII (blue section approved for online version of The Key, 11/2/2011)
a.) Fraternity functions may never conflict with home, varsity, intercollegiate athletic contests, or major College events.
b.) Parties are not allowed on campus on Sundays.
c.) Noise shall never be excessive.
Section 2: Weeknight Parties
a.) During the week (5 pm Monday to 3 pm on Friday), fraternity houses are reserved for use of members, pledges, female guests, and a limited number of guests from the Hampden-Sydney community and their dates.
b.) Weeknight parties may not begin before 5 pm.
c.) All weekday parties shall be inside the house, quiet, and unobtrusive and end by 1:30 am.
d.) Bands (live music) are not allowed in fraternity houses on weeknights (Monday-Thursday nights).
e.) Noise shall never be excessive.
Section 3: Weekend Parties
a.) Friday night
i. Parties may not begin before 3 pm
ii. Bands are allowed outside the house from 3 pm until 8 pm on Fridays
iii. Bands are allowed inside the house from 3 pm on Friday until 2:30 am on Saturday mornings.
b.) Saturday night
i. Parties may not begin before 2 pm
ii. Bands are allowed outside the house from 2 pm to 8 pm on Saturdays.
iii. Bands are allowed inside the house from 2 pm on Saturdays until 2:30 am on Sunday mornings.
c.) Noise shall never be excessive.
d.) Bands (live music) are not allowed at any times other than those stated above.
Section 5: Off-campus Parties
a.) A fraternity is fully responsible for the conduct of members, pledges, and guests at its off-campus social functions.
b.) Off-campus social functions shall conform to the hours stated in Sections 1, 2, 3 and 6 of Article VII and to all IFC and College regulations governing social activities.
c.) Off-campus social functions shall demonstrate consideration for the rights and sensibilities of the neighboring community.
i. Parking and traffic shall not disrupt public roads or intrude upon private property
ii. Noise shall never be excessive
d.) The administration disapproves of any off campus social function which is not of a limited nature.*
* (N.B. - Off-campus fraternity parties are discouraged because they often disrupt the community surrounding the campus and increase the potential for drinking and driving. Such activities must never become a regular part of a fraternity's social life.)
Section 6: Exceptions
a.) Any social event not covered by the hours and regulations above, or in exception to them, must be approved by the Chairman of the IFC and the Assistant Dean of Students at least two (2) days before the event.
i. If a band is approved for outside the house on Friday or Saturday night, the music must stop at 1 am.
b.) A fraternity should not make any obligation, financial or otherwise, which requires an exception to the above without the prior approval in writing of the Assistant Dean of Students.
Every fraternity is responsible for the behavior of its members, pledges, and guests,* both at social functions and as they return to the community.
Section 1. The president of the fraternity or his designees are responsible for maintaining proper conduct at every social function. The duties/expectations of the president or his designees are as follows:
a. To maintain order and to uphold IFC Statutes and the Code of Student Conduct.
b. To ask disruptive or undesirable persons to leave.†
c. To call campus security, first, and the Assistant Dean of Students, second, if disruptive or undesirable persons refuse to leave, or if significant trouble occurs.
d. To assist in the identification of persons who destroy property, violate laws and rules, and/or cause harm to, or abuse of, persons.
e. To report to the Assistant Dean of Students by noon the following day, or by noon Monday if the party is held on a Friday or Saturday night, any incident or wrongdoing which occurs at a social function. At the discretion of the IFC Judiciary Committee and/or of the Associate Dean of Students, failure to report can lead to withdrawal of social privileges.
Section 2. The fraternity shall ensure that its members, pledges, and guests leaving social events are aware of their responsibilities as individual citizens of the community.
Section 1. If alcoholic beverages are consumed at a fraternity function, they must be consumed in a responsible manner and in an environment which does not encourage alcohol abuse. Alcoholic beverages are often a complement to many social activities; it is that attitude which every fraternity--and College--activity should foster. Alcoholic beverages must never be the focus of any activity. A fraternity must never promote or allow alcohol abuse or the violation of ABC regulations. The laws of the State of Virginia, ABC regulations, and these Statutes apply to all fraternity functions both on and off campus.
Both individuals and fraternities are civilly and criminally liable under the law.
Section 2. No fraternity may use funds from its treasury to purchase alcohol for any purpose or co-sponsor an event where alcohol is served or provided. Also, no individuals, acting alone or in groups, may collect, donate, or use their own money to purchase or provide alcohol for any fraternity event, social or otherwise. This means no alcohol may be provided/served by any fraternity.
Section 3. All approved fraternity social events shall be B.Y.O.B. or dry events. The expectation for B.Y.O.B. events is that only those persons of legal age will possess and consume alcoholic beverages.
Section 4. Only those students and guests who are of legal age may bring alcoholic beverages into a fraternity party. All guests and students of legal age must be given a wristband.
Section 5. No kegs, beer/party balls, or other common containers are permitted in fraternity houses or at other fraternity functions unless written authorization is made by the appropriate College official, in advance.
Section 6. Signs and other advertisements of parties on and off campus shall make no reference to alcoholic beverages and shall always be in good taste, conforming to the College's policy on alcohol. They must be approved in advance by the Associate Dean of Students.
Section 7. Failure to abide by these regulations or to demonstrate a regard for the consequences of alcohol abuse will result in the fraternity's being placed on social closing. The responsibility of the fraternity for the well-being of its guests extends beyond the location of any social activity. No one shall be allowed to leave a fraternity social activity unless he is able to function normally and safely.
Section 8. In cooperation with the Committee on Responsible Consumption (C.O.R.C.), every fraternity will develop a member education program on alcohol and alcohol abuse.
Section 1. Fraternities are an important component of the social life at H-SC for many students. In order to introduce new students to the H-SC fraternity system, an Introduction to Fraternities will be held on the first Thursday of September in the evening at College Church. The Introduction to Fraternities meeting will entail an introduction of the Interfraternity Council and Recruitment Chairmen, an overview of the Recruitment and Pledge process and calendar, a charge to the freshmen from the IFC Chairman, and the distribution of the schedule for Open Houses and the Recruitment Brochure. Each fraternity will hold an Open House over the course of the following week. An Open House is an opportunity for an interested student to visit a fraternity house, mingle with the brothers in a formal setting, and learn what the fraternity is about and in what programs and activities the fraternity participates. Faculty advisors and local alumni will be invited to the Open House. The Open House will not be a party and will take place early in the evening with a one hour time limit.
No freshmen are permitted at fraternity houses or on Fraternity Circle until after the Introduction to Fraternities meeting on the first Thursday in September. No freshmen are permitted at events on fraternity circle during the Fall semester other than registered rush events and registered weekend social events.
Any fraternity which allows freshmen in the house before the Introduction to Fraternities meeting, or otherwise violates this statute, will be subject to sanctions by the Interfraternity Council's Judiciary Committee and the Dean of Students Office. Any freshman who violates this statute will be subject to sanctions by the student justice system.
Section 2. Each fraternity may hold two registered, formal rush events during the course of the first semester. These events are scheduled by the IFC. A fraternity may petition the Dean of Students Office to hold one additional rush event.
Smokers will be held during the first full week of the second semester. These are also scheduled by the IFC.
A student must have a minimum GPA of 2.0 in order to accept a bid to join a fraternity.
Section 3. Each fraternity may have two registered rush events per month. These events are to be registered with the college in much the same manner as parties during the weekend are registered. These events will be alcohol free. A registered rush event may be volunteer work, Monday Night Football, cook outs, etc. These registered rush events will be monitored by the IFC and the Dean of Students Office to ensure that they are in compliance with the IFC Statutes.
Section 4. After Smokers and continuing throughout the academic year, a fraternity may extend bids to any full-time Hampden-Sydney student who is not a member or pledge of another social fraternity or of Alpha Chi Sigma. There may be no dual pledging or membership in a social fraternity and Alpha Chi Sigma. A man may pledge a fraternity at any time after Smokers (the IFC may establish a day upon which most bids are made and accepted). The IFC must be informed when a bid is made. A bid may be accepted only after clearance by the IFC. Failure to obtain proper clearance will void the bid. Proper forms may be obtained in the IFC office. Any individual or fraternity that does not comply with academic standards for pledging is subject to disciplinary action ($300 fine, at least, for individuals, and closing for the fraternity).
Section 5. Any transfer student with 15 semester hours of credit or more may pledge at any time during his first semester at the College.
Section 6. Pledging: Fraternities place priority emphasis upon the scholastic achievement of their members. The scholarship chairman of each fraternity will communicate with the academic advisors of its pledges and, with the fraternity advisor, monitor the academic progress of pledges. Pledges who receive deficiency reports will be directed by the fraternity to participate in the academic support services provided by the College, and their progress will be monitored by the scholarship chairman.
Section 7. Fraternities are required to conduct formal initiations. Mental or physical hazing of any kind is prohibited.
No fraternity may pledge a student unless all members of the fraternity sign the anti-hazing agreement.
Hazing is defined as any mental or physical abuse which, intentionally or unintentionally, humiliates or degrades an individual or threatens his health, safety, or mental or physical well-being. Any forced or voluntary activity including that which interferes with an individual's normal pursuit of his academic work is also unacceptable (e.g., abduction and/or abandonment away from campus). Any activity which involves the forced or voluntary consumption of alcohol or encourages the excessive consumption of alcoholic beverages is extremely dangerous and will not be tolerated. It should be noted that Virginia is one of the states which prohibits hazing by law, and those guilty of hazing are subject to prosecution and expulsion from the College.
No one may remain in the status of a pledge for more than eight weeks. A pledge may be initiated only if he meets the following requirements:
a. a 2.0 grade point average for the semester prior to initiation; and
b. an accumulated grade-point average equal to or above that which the College requires to avoid academic probation; and
c. Submission of his name to the Assistant Dean of Students for clearance before initiation.
Failure to obtain proper clearance will result in the fraternity being fined $100 per initiate and notification to the national office to void the initiation.
Proper forms are available in the IFC office.
Section 1. These statutes may be amended by a three-fourths majority vote of the IFC.
Section 2. All statutes are subject to the approval of the Faculty and its Student Affairs Committee.
Section 3. When a violation of the IFC Statutes is alleged to have occurred, the chairman of the IFC or his designee must investigate the incident and report to the Assistant Dean of Students within 72 hours.
At the discretion of the IFC Judiciary Committee and/or the Assistant Dean of Students, appropriate action may be taken against fraternities that violate these statutes.
Actions of the IFC Judiciary Committee are subject to review by the Assistant Dean of Students and the Dean of Students, who may concur or act independently on statute violations.
Section 4. These statutes must be reviewed by the Student Affairs Committee of the Faculty at the request of the IFC or the Executive Committee of the Faculty.
Approved by the faculty in December 1984.
* A guest is an individual who has been invited to a specific function by a brother and whose presence is known to the president or officer responsible for the social activity.
† The IFC and the College will not hesitate to take legal action against individuals who trespass on fraternity property or disrupt social functions.