Running the Show

Well, now you have a real presentation.  Make sure you are on Slide # 1.  Go to Slide # 1 either in Slide Sorter View or Normal View.  If you would like to view your show, either go to the Menu Bar at the top and click-on Slide Show, then click on View Show

Or, you can just click on the Slide Show button at the bottom of the screen (on the lower left side). 

Then, to advance (go forward), either tap the left mouse button, Space Bar, Right Arrow key or Enter key. If you want to “go back” to a previous slide (or effect), tap either the back arrow key or the Backspace key on the keyboard.  You can also click the RIGHT mouse button at any time and a menu will appear that will assist you to move between the slides. 

If you desire to end the show, either tap the Esc key, in the upper left portion of the keyboard, or click the right mouse button and then click-on End Show. 

Practice moving through your slide show a number of times to get the “feel” of how PowerPoint XP works.

If you have set times for your slides and desire to have the show run in “automatic,” click-on Slide Show in the Menu Bar and then on Set Up Show in the Menu Bar. The following menu screen will appear.

In the Advance slides box (in the image on the last page – see arrow), click-in the circular area to the left of Using timings, if present.  This will then run the show with the timings you selected. 

Notice that there are a lot of enhancements in this Set Up Show menu screen.  Experiment, as you desire.  You can always come back and change them.  Click-on OK when you have made your changes.  One thing people find most helpful, if they desire to have the show repeat continuously, is the Loop continuously until ‘Esc’ selection.  This is indicated by an arrow to the Show options area.

To really get precise timing for each slide transition, sound and build you can use a feature to set each movement precisely.  Click-on Slide Show in the Menu bar and then  select Rehearse Timings. 

A small, rehearse timings “box” will appear( like the one on the left).  It will “show” a running clock on the right side of the menu – that indicates the time for the entire show.  In the center you will see another time for each “click” – transition, build, etc.  When you click through your show, as indicated above, the timings will be recorded. When you then run the show, it will run at the recorded pace. You can do this as often as you like, and change the timing anytime you desire.

Now save the presentation as you did before.   Then File, Exit Power Point.

These are the basics for a PowerPoint presentation.  You may want to try tinkering with the color menus and the timing options.

If you have any comments on this tutorial, send an e-mail to the internet address below.

murray.t@lynchburg.edu

Thank you for your time, effort, and patience.  Good luck!