Using ClipArt

Notice the small image in the lower right portion of the new slide – the image above indicates to Click icon to add content.  There are six “tiny” icons in this box that will allow you insert a table, chart, clip art, picture, diagram or a media clip.  For this slide we want to insert a clip art image in this area.  So, carefully, move your cursor over the tiny image in the upper right corner of this little box (see arrow above).  When you do, the box will be highlighted in blue and you’ll see a small text help box appear which indicates – Insert Clip Art. 

 Click-on the image in the top right corner of the box (next to the arrow above).  An image similar to the one on the top of the next page will appear.

Since our presentation tells how to make a peanut butter and jelly sandwich, we typed sandwich in the Search text: box.  Then we clicked-on the Search button (see arrows at the left).  The Microsoft Clip Art then appeared as you see it on the left. 

Notice that there are a lot of clip art sandwich images available.  You can “run down” the choices by using the “elevator bar” on the right side of the Select Picture box.

Move up and down the selections until you find one you like.  Don’t worry that there aren’t any selections that look just like a peanut butter sandwich.  We’ll show you how to find a lot more clip art as we go through this tutorial.

We moved down the selections until our Select Picture screen looked like the one on the right.  We chose the “happy-smiley hamburger” because we thought it was cute.  To select your picture click-on it and you will see a “blue square” outline your selection.  Next, click-on the OK button.

 The menu will disappear and you will see the image you selected on the right side of your slide.

Note:  if your clip art selection does not appear, and you receive an error message, please read on below (where an explanation is given).

Microsoft XP Clip Art

As you’ve just noticed, Microsoft Clip Art XP Selection Screen is a lot different than “old” Microsoft Clip Art.  There are a lot more pictures and some other unique features.

As we continue through this tutorial we’ll be using additional methods to insert images in our PowerPoint presentation.  Once you “get used to” the “XP way,” you’ll see that the folks who created this neat product were trying to assist you by having everything you need in the right side area of the screen.

If you choose a slide and

Insert CD-ROM or other removable volume

message appears, this means that when the Clip Art Gallery was installed on your computer, not all of the images were loaded (to save hard disk drive space).  So, if you have your installation CD you can place it in the CD drive and click a Retry button that will also appear.  If you don’t have the CD, then choose another image and try again.  We’ll show you a way to “get around this” dilemma later in the tutorial.

 Don’t forget to save your work!

Using Bar Charts and the Datasheet Button