Personal circumstances may arise requiring an employee to request a personal leave of absence without pay. An unpaid personal leave of absence of up to twelve (12) months may be granted upon the approval of the supervisor, the Director of Human Resources, and the appropriate Senior Administrative Officer. A personal leave of absence may not serve as a substitute for, or an extension of, any leave that has been taken under the Family & Medical Leave of Absence Policy.
Each request for a personal leave of absence must be in writing and sent to the immediate supervisor and the Director of Human Resources simultaneously. The Director of Human Resources will arrange the appropriate review with the employee's supervisor and Senior Administrative Officer. Requests for personal leave will be reviewed on an individual basis, taking into account the needs of the department, the employee's work record, attendance record, length of service, and the nature of the request.
After reviewing the request, the College will notify the employee of one of the following determinations:
- The leave is approved and his or her current position will be guaranteed upon return
- The leave is approved; however, his or her current position will not be guaranteed upon return, but a position with comparable pay and benefits will be guaranteed
- The leave is denied
Employees will receive notification of approval or denial from the Director of Human Resources within fifteen (15) days of the request. Employees who feel their leave request has been unjustly denied may request a meeting with the appropriate Senior Administrative Officer and/or the President. The President's decision is final.
Employees must meet with the Director of Human Resources prior to going on leave so that benefits can be explained and records concerning benefits can be properly maintained. The Director of Human Resources will notify the payroll department of the terms of the leave. Employees are to report to the Director of Human Resources immediately upon return to work so that accrual of benefits can resume.
For a leave of absence exceeding one month, benefits are treated as follows:
- Retirement contributions: discontinued at the start of leave
- Life Insurance: discontinued at the start of leave
- Disability Insurance: discontinued at the start of leave
- Vacation: not accrued
- Sick Leave: not accrued
- Health Insurance: continued on the same basis as was in effect at the start of the leave, provided the employee elects to pay 100% of the current monthly premium.
All benefits are resumed on the first day of the month following the month the employee returns to work.
When a request for a personal leave of absence is approved, the employee's record of continuous service is not broken, provided the employee returns to work at the time agreed upon. Failure to return on the day of expiration of the leave will result in the employee's removal from the payroll, and continuous service with the College will be broken.
Under no circumstances will a personal leave of absence be granted beyond one year. An employee will be terminated after being on leave beyond one year.