Hampden-Sydney College works as a community to secure grants support from public resources and private foundations for academic programs and College priorities.

The Grants Connection
Summer 2018

In our continuing review of process, I want to clarify how we prepare your grants awards for audit review. First, compliance with all terms of the award is essential. When we create the proposal, we advise the grantor of our plan. The grantor affirms or modifies our plan in the award letter. As we move forward with implementation, we demonstrate our compliance to both the grantor and any auditors reviewing that project by clear requests for reimbursement, timely reports, project and/or budget amendments that show grantor approval, and submission of all supplementary documents that relate to project work.

You will be focused on implementation, working with students, committees, etc., so you can count on the Grants Office for timely reminders, amendment processing assistance, and reporting support. Some of these tasks we do together; some you do independently - whichever makes the most sense. But, it is important to remember to share with the Grants Office and the Business Office copies of all responses to grantors, even those for which you alone provide the response. Why? When auditing grants, questions will be directed first, to the Business Office (financial), and second, to the Grants Office (programmatic), so these locations should be the prime repositories for recordkeeping.

To help us better help you with grants management, we are now requesting that any expense reports include the name of the grant to be charged in addition to account codes. Including that grant name erases all doubt and facilitates a direct budget-to-expense reconciliation. In addition, for large grants and public monies, your reimbursement requests will now likely first come to the Grants Office for review against approved budgets.

If you are not sure who needs what documentation related to your grant, please ask me for assistance - the Grants Office is here to help you.

Congratulations and thanks to recent grants-seekers and awardees: James Frusetta for a summer institute fellowship award at Northwestern; Kristian Hargadon for a VFIC Mednick fellowship award; and to the project teams currently working on substantial requests to the AV Davis Foundations and the Templeton Foundation - we are beyond grateful for your time and talent in thoughtfully developing these projects. In AY 2017-18, we also welcomed Rupak Dua, Ivo Gyurovski and Steven Bloom to the Faculty Research webpages.

Remember the Grants Connection goes on hiatus for the summer with this issue. Have a great summer - I look forward to all the new projects we will work on together in AY 2018-19!

PJ. Townsend, Director of College Grants

Current Funding Announcements & Events


Natural Sciences

Social Sciences

Other Opportunities

Of General Interest:

Share With Students:

Proposal Tips of the Month

  1. Grants are typically a finite term instrument. You should always assume a one year performance/spending period unless your grantor otherwise defines the grant term. Other standard terms are generally 18 months, 2 years or 3 years. Always ask your target grantor what is the term so that you can build a realistic budget, and then be sure that performance milestones are consistent with spending patterns throughout the defined period.

  2. Writing proposals is not a "shoot-from-the-hip" enterprise - the value of data in making your case cannot be overstated. When you use data, make it visually interesting and more impactful with charts and graphs. Link those to your narrative by discussing findings and outcomes supported with the data visuals. Your Grants Office can show you how to effectively use the data in your narrative, and your Office of Institutional Effectiveness can help you identify and gather the data you need.

  3. Public and private proposals are developed in different ways. Generally speaking, public proposals consider thoroughness in completing the application/process, urgency of need, persistence, and the political landscape, including the applicant's ability to spend within the confines of legislative mandates. Many private grantors have moved to a more formal proposal process, but their decision-making remains the same: the level of resonance between your interests (as expressed through the proposal) and theirs (better understood through conversation with the grantor.) In all respects, do not underestimate the impact to your success of building working relationships with grantor contacts at all levels.

  4. Why does a grantor say "no?" Grantcraft explains what "no" may mean from three different perspectives in its Practical Wisdom for Grantmakers series, "Saying Yes/Saying No to Applicants":
    • The Categorical No - Proposal does not meet the foundation's goals or guidelines.
    • The Policy No - Proposal conforms to foundation's goals and guidelines, but proposes a policy or strategy that the foundation does not favor.
    • The Personal Judgement No - Proposal fits the foundation's goals and shares the foundation's strategies, but success or suitability is in doubt for other reasons: may be a lack of confidence in the organization's capacity, doubts about leadership, or worries about the motive/values of the grant-seeking organization.


This Month's Most Interesting Reading

The Grants Toolbox page has been moved to the Grants Community in Canvas. Contact the Grants Office for your invitation to join the Community - access not only the Toolbox, but other help, resources, and proposals that will assist you in creating your own grants request.

Featured reports remain in the Grants Connection, like this Month's Most Interesting Reading: 

Academy of American Poets, Imagine our Parks with Poems (fifty Poets write poems about a park in each of the fifty states)

US Department of Education & National Center for Education Statistics, Projections of Education Statistics to 2026 (April 2018)

William T. Grant Foundation, Six Early Career Researchers Selected for 2018 Scholars Program (April 11, 2018)

The Conversation, Humanities and Science collaboration isn't well understood, but letting off STEAM is not the answer (March 26, 2018)

Kauffman Currents, Don't Predict the Future of Work; Prepare for It (April 5, 2018)

Arts Funding Snapshot: GIA's Annual Research on Support for the Arts and Culture (Reina Mukai and Ryan Stubbs)

US DOE, Department of Energy Partners with NASA to Call for Transformative Energy Ideas (March 29, 2018)

Nonprofit Quarterly, Hewlett Pledges $10M to Study Social Media and "Fake News"



Academic Year to Date Awards (as of June 30, 2018) = $4,450,816
KUDOS Awards Ticker for AY 2016-17 = $737,777


Faculty Research

Scholarship and teaching are intimately related. Here are highlights of faculty research interests.

Faculty Research

Director of College Grants

PJ. Townsend
(424) 223-6144
Estcourt Annex | Box 637
Hampden-Sydney College

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