Emergency UPDATES

FOLLOW-UP information regarding emergencies will be posted to this site. 


February 25, 2015

Over the February 21-22 weekend, there were no reported norovirus-like cases.

On Monday, February 23, there was one student norovirus-like case.

On Tuesday, February 24, there was one student norovirus-like case.

On Wednesday, February 25, there was one student norovirus-like case.

February 20, 2015

Reported norovirus-like cases:

February 19

one student

one staff (contracted earlier but just reported)

February 20

None

February 18, 2015

Questions have been raised about the impact of missed classes on Spring Break. Dean Stevens says that Spring Break will be as scheduled.

Reported norovirus-like cases:

February 18:

three students

Because of the snow, the Wellness Center was closed February 17, but no new cases were reported from any other source.

February 16, 2015

Over the weekend (February 14 & 15):

three students

one faculty member

Monday, February 16

three students

Although these numbers are small, the continuing cases should encourage all not to be careless about hygiene and health.

February 12, 2015

Again, I stress how important it is to report any norovirus-like illness.

We are amending the previously reported number of cases.

February 10 – two students

February 11 – two staff

February 12 – one student; one faculty member

This illness is still with us. Please do not be complacent about personal hygiene. Wash your hands often.

Disinfect your personal living and working space if you have reason to believe it may be contaminated.

REPORT any norovirus-like illness:

Students to the Wellness Center, RAs, or call 434-223-6667 (If an emergency, call 911);

Staff to supervisor;

Faculty to Office of the Dean of the Faculty.

February 12, 2015

We are now two days without new cases. Stay healthy.

February 10, 2015

There are no new norovirus cases.

The Department of Health has informed us that if we go four consecutive days without a new case then the outbreak has ended, so stay healthy.

February 9, 2015

Over the weekend (Saturday 2/7 and Sunday 2/8) there were reported:

Three student cases

No faculty and staff

Monday (February 9) there were reported:

Four student cases

No faculty and staff

The Health Department believes the numbers are trending in the right direction, but it is important not to be complacent.

Continue enhanced personal hygiene procedures.

February 7, 2015

To the cases reported in yesterday’s (February 6) e-mail, we are adding another student (total 2)

New Cases:

six students

one faculty member

one staff member

Students should continue to report illness with norovirus-like symptoms to RAs or call 434-223-6667.

A cleaning crew is available Saturday and Sunday mornings to respond to incidents reported through 434-223-6667.

The Wellness Center is closed until Monday morning. Follow this advice: The acute phase of vomiting and/or diarrhea may last several hours. At such time, you may begin to replenish with sips of clear liquids. If you are not tolerating this and do resume experiencing some symptoms, you may become quite dehydrated. At this time, you may need medications to control the symptoms and IV hydration in the ER. Inability to urinate after 6-8 hours or feeling very dizzy when attempting to stand or walk are good indications that that body has lost essential fluid and electrolytes.

Continue to wash your hands frequently.

February 6, 2015

Yesterday (February 5) we reported two new cases to the Virginia Department of Health:

two students (one added)

one staff member

The faculty member reported on February 4 turned out not to have norovirus.

The Wellness Center is following up an any case of gastric distress to determine if, based on symptoms, it is norovirus.

It is very important that all cases be reported.

Students notify RAs or call 434-223-6667 (If an emergency, call 911)

Staff report to supervisor.

Faculty report to Office of the Dean of the Faculty.

February 5, 2015

It is very important that we track and confirm new norovirus cases.

Students who are sick, but have not gone to the Wellness Center, should notify their RA or call 434-223-6667 (If an emergency, call 911)

Staff should report illness to supervisor; supervisor will report illness to Barbara Armentrout

Faculty should report illness to Office of the Dean of the Faculty; Dean’s office will report illness to Barbara Armentrout.

Administrative offices resumed normal hours Tuesday, February 3; classes resumed Wednesday, February 4.

Cases reported to Virginia Department of Health since reopening:

one student

one faculty member

one staff member

We will keep you informed daily about the number of new cases.

February 4, 2015

Thompson Hospitality Response to Norovirus Outbreak at Hampden Sydney College

At Thompson Hospitality, food safety is a top priority. Our food safety program, from food source to service, is based on principles to identify and eliminate potential risk.

Through this system we ensure comprehensive operating standards and associate education and training. In addition to health department compliance we employ a strict self-inspection process through a third party auditor.

In cooperation with our partners at Hampden Sydney College and local health officials we want to provide regular updates on the measures Thompson Hospitality has taken to address the Norovirus infection on campus and the actions we will continue to take.

From our initial notification;

• All management staff met and implemented sanitation procedures with the focus on prevention.

• Maintain constant communication through on site meetings and calls providing the latest updates from the Health Department and College representatives.

• Our team continues to meet with the Health Department inspector to conduct full inspections of all of our facilities. We are in compliance with Health Department regulations.

• All of our facilities are cleaned and sanitized before, during and after each meal period.

• Provided takeout meals for all students; particularly those confined to their rooms.

• All walls, equipment, ceiling, HVAC vents, walk-in coolers, etc. have been deep cleaned and sanitized using product approved by the CDC for the control of the norovirus.

• All smallwares, serving utensils, and mobile items in the facility have been deep cleaned and sanitized by multi-quat as well as cleaning and sanitizing in our high temperature dish machine.

We will continue to closely monitor and address all recommendations provided by the local authorities.

February 3, 2015

Hampden-Sydney Men

Please share this e-mail with your parents.

Classes will resume at 8:30 AM on Wednesday, February 4. I know that many of you will have questions about the impact of the closing on class schedules, the academic calendar, etc. and those questions will be answered as soon as possible.

All residence halls have been cleaned and disinfected, but this is an ongoing process which will continue even after you return. Surfaces can be contaminated again by those carrying the virus. Housekeeping staff and outside contractors – some of whom are women – will be cleaning and disinfecting in residence halls and fraternity houses. Please show them the cooperation and courtesy expected of a gentleman.

We have been informed by the Health Department that if you were sickened by norovirus, it is unlikely that you can contract it again for about two weeks, but no one should let down his guard. Your attention to your personal living space is critical to prevent recontamination. If you or your roommate were sick, extra care should be taken before you reoccupy your room; see your RA for information.

As indicated in yesterday’s e-mail, it will aid the third round of cleaning and disinfecting in progress if you do not reoccupy your residence hall room before 4 PM today. However, if you must return earlier, all residence halls have been cleaned and disinfected and are open. The Commons is open, and the Library returned to regular hours at 8:30 AM this morning. The Fitness Center will reopen Wednesday. All administrative offices resumed regular hours this morning.

If you return to your room and there is a sanitation problem, call (434) 223-6667.

As stated in the e-mail to you on January 31,

Norovirus is spread by contact with infected individuals and contaminated items or surfaces. It is not airborne; you cannot contract the virus by sitting next to someone in class.

A check list for personal hygiene:

1. Frequent hand-washing is very important. Liquid hand sanitizers are not sufficient; wash with soap and hot water. Washing stations have been installed in the Commons so you may wash your hands before eating. Use these or the restrooms.

2. Bring clean sheets and towels from home and wash used sheets and towels and dirty clothes in hot water with detergent and dry on the highest dryer setting. If you cannot wash these items immediately, put them in a plastic bag. You should wear disposable gloves when handling these items before washing.

3. Buy a new toothbrush and bathroom cup, or sanitize your bathroom cup with a bleach solution.

4. Thoroughly wash all utensils, plates, cups you have in your room in hot water and dish washing liquid and add a little bleach to the rinse water. This includes water bottles.

5. Surfaces in your room should be sanitized with a bleach solution, 1/3rd cup of bleach to a gallon of water for hard surfaces. A surface must be clean before it can be disinfected. RAs will have spray bottles of pre-mixed disinfectant and instructions for your use. Do not use this pre-mixed disinfectant directly on cups, plates, or eating utensils. Do not spray disinfection directly on keyboards or similar electronic devises. Put the disinfectant on a disposable cloth or paper towel and wipe.

6. Do not share cups or utensils with anyone.

A checklist for items to bring with you:

1. A box of disposable gloves

2. A small bottle of beach

3. Disposable cleaning cloths

4. Paper cups (and plates and plastic utensils if you prepare food in your room)

The above information should not be considered final and complete. Look for future e-mails and check the electronic bulletin boards.

We must not be complacent about this situation. Hampden-Sydney Men need to pull together, take responsibility for their own health, and look after each other.

February 2, 2015

Dear Members of the Hampden-Sydney Community,

First and foremost, I wish to offer my heartfelt sympathy to those sickened by norovirus.  It has been highly disruptive and uncomfortable for those infected, and I wish each of you a speedy recovery. Although not residing here with us, I know these past few days have been particularly difficult for parents.  Please know we care deeply about your sons, and we are saddened that they have had to endure this experience.

The number one priority for all of us at this time is to ensure the health of students, faculty, staff, and visitors. Doing so will require vigilant adherence to hand washing, general hygiene and cleanliness to prevent reoccurrence.  Our Housekeeping staff has intensified cleaning efforts, following procedures outlined by the Virginia Department of Health, and other departments will provide specific guidance so that we all may assist in our personal living and work spaces. Our plan is to continue the deep cleaning of areas that may have been contaminated, and then to prepare you to do the same in a safe manner.  With your support, we hope these intensified measures can soon be appropriately tapered off.

In closing, I share the principles that have guided the actions of the College’s leadership since this episode began, and thank you in advance for your help.

Guiding Principles

Our number one priority is to ensure the health of all members of the Hampden-Sydney College community. We will:

#1—Clean and disinfect all campus buildings with our internal personnel augmented by external contractors in consultation with public health officials to make the campus as norovirus-free as possible before students return on February 3.

#2—Develop procedures and provide materials so that when students, faculty, and staff return to campus they may also help keep the campus as norovirus-free as possible. This is a community effort, and we will need everyone to work together.

#3—Communicate with the Hampden-Sydney community updates and procedures to ensure the campus is healthy.

#4—Work with public health officials to determine the cause of the norovirus episode and take steps to prevent a reoccurrence

Sincerely,

Christopher B. Howard

President

February 2, 2015

As part of the ongoing cooperation between the College and the Piedmont Health District, Virginia Department of Health, Dr. Alexander Samuel, Health Director, will be on campus tomorrow.

Dr. Samuel has provided the following general information:

1. How long is an ill student infectious?

A student is most infectious while acutely sick. As the stool become more formed, the individual becomes less contagious. Dr. Samuel estimates that a student remains most contagious for 24-48 hours after the acute stage of the illness. The Virginia Department of Health document on norovirus states, "[Individuals] are most infectious during acute illness and for the first three days after recovery. Infected people do not become long-term carriers of norovirus." However, people can shed the virus in stool for two weeks or longer after symptoms resolve. This is why proper handwashing is critical.

2. Is someone who has been ill more or less likely to be susceptible to reinfection?

Dr. Samuel said people usually have an immunity "for a couple of weeks" after contracting such a virus. However, some of this is dependent on one's immune system. It would be very unlikely that someone would become sick on a Wednesday, recover, and then get sick again the next week.

February 2, 2015

H-SC Department of Buildings and Ground Update

Cleaning and disinfecting completed Sunday, February 1, 2015:

Housekeeping had a smaller staff working Sunday, trying to give some of the staff a brief break from both the long hours and continuous days they have been working.

The focus Sunday was on-campus student housing.

The following buildings were cleaned and disinfected: Alpha Residence Halls, Blake Apartments, Cushing Hall, Whitehouse Hall, Venable Hall, and the Carpenter Residence Halls.

The B&G building was also cleaned and disinfected long with the Kirk Athletic Center.

February 1, 2015

Thompson Hospitality Update on Commons

From Thompson's initial notification:

• All management staff met and increased our cleaning and sanitizing process (Wednesday morning) with the focus on prevention.

• Met with health inspector to conduct a full inspection of all of our facilities on Wednesday 1/28 and Thursday 1/29, no violations were found and as a normal practice we discussed observations and suggestions.

• Per the Health Departments request, we provided a list consisting of all dining hall visits from 1/26 through 1/28. We also provided a list of staff members who had been out due to illness.

• Increased sanitation frequency for all service equipment available to customers or that may be exposed to bare hand contact (HD recommendation every 4 hours, we will replace every 2 hours).

• Added additional serving equipment in all areas, both in the dining hall and retail locations where ready to eat items would come in contact with bare hand contact example, fruits and breads.

• Closed the fresh orange juice machine to eliminate bare hand contact; OJ available through juice machine in dining hall.

• Increased the concentration of sanitizer solution to 400 ppm.

• Provided takeout meals for all students confined to their rooms upon request.

Sunday and this week:

• Darryl Rudge, District Manager, has been communicating with our management team through on site meetings and calls providing the latest updates from your office and college representatives.

• We have established sanitation logs for all dining and common areas that will include the following:

     Hourly sanitation by location

     Completion time

     Employee conducting process

     Manager signature and notes

• Increased staffing to facilitate adequate resources and ensure compliance.

• Rotate silverware sanitation frequency adding disposable and single use supplies to minimize potential cross contamination.

• Continue communication with John Prengaman on areas of assistance B&G can support, additional chemicals for common areas and vent removal for sanitation process.

• Work with Health Department inspector and internal Thompson resources to provide entire dining staff a refresh class in ServSafe.

• Continue daily meal staff communications reinforcing proper hand washing and glove use.

February 1, 2015

Hampden-Sydney Department of Buildings and Ground Update on Cleaning and Disinfecting Buildings On and Off Campus

1. There are 22 dedicated Housekeeping staff working fulltime.

2. A team from Francisco's Cleaning works alongside our staff disinfecting and cleaning.

3. All staff involved used approved disinfecting products, proper procedures and wear protective PPE.

4. All academic and administrative buildings have been cleaned, disinfected, and trash pulled.

5. All student housing areas were completed Saturday, including off-campus housing. This included cleaning and disinfecting all common areas, bathrooms, both public and private, and pulling trash.

6. All varsity locker rooms have been treated with “germ-buster” machine and the product VitalOxide, which is an approved product for disinfecting.

7. A crew began again today (Sunday) to continue cleaning and disinfecting, focusing on student housing.

9. On Monday, B&G will receive a shipment of spray bottles and will make a bleach solution for delivery by Student Affairs to student rooms. 250 bottles will be made up for student use, and another 50 will be made up for staff.

 

Notice to Students - Janaury 31

Hampden-Sydney STUDENTS

Please share this e-mail with your parents.

The Virginia Department of Health has determined that the illness on campus is norovirus.  Norovirus spreads quickly and causes nausea, vomiting, diarrhea, and a low grade fever.  The virus is contracted by contact with infected persons or contaminated surfaces and items.  The virus can remain vital for as long as two weeks.

Following Department of Health guidelines, the College is undertaking environmental cleaning of all buildings.  To allow this process to continue efficiently,

·         Classes are suspended until Wednesday, February 4

·         Athletic practices and competitions, extracurricular activities, and fraternity social events are suspended until Wednesday, February 4

·         Administrative departments will resume normal hours on Tuesday, February 3. 

If you are at home, please remain there.  This will facilitate the environmental cleaning process.

If you are on campus, residence halls and the dining hall remain open, and Student Life staff will make periodic tours of residence halls if you should need any help.

When you return to campus, follow these guidelines:

Norovirus is spread by contact with infected individuals and contaminated items or surfaces.  It is not airborne; you cannot contract the virus by sitting next to someone in class.

Frequent hand-washing is very important.  Liquid hand sanitizers are not sufficient; wash with soap and hot water.

Bring clean sheets and towels from home and wash used sheets and towels and dirty clothes in hot water with detergent and dry on the highest dryer setting.  If you cannot wash these items immediately, put them in a plastic bag.  You should wear disposable gloves when handling these items before washing.

Buy a new toothbrush and bathroom cup, or sanitize your bathroom cup with a bleach solution.  This includes water bottles.

Thoroughly wash all utensils, plates, cups you have in your room in hot water and dish washing liquid and add a little bleach to the rinse water. 

Surfaces in your room should be sanitized with a bleach solution, 1/3rd cup of bleach to a gallon of water for hard surfaces.   Pre-mixed disinfectants are not sufficient.  A surface must be clean before it can be disinfected.

Do not share cups or utensils with anyone.

It is advisable, and would be very helpful, to bring back with you:

·         A box of disposable gloves

·         A small bottle of beach

·         Disposable cleaning cloths

·         Paper cups (and plates and plastic utensils if you prepare food in your room)

 

The College is taking all appropriate steps to assure a healthy environment.  You can do your part by following the above guidelines, taking responsibility for your own health, and caring about your Hampden-Sydney brothers.

 

An update regarding classes will be sent mid-day Tuesday (February3).

 

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