Early Arrival Policy

Students who wish to move into college housing prior to the assigned Fall move-in date must obtain approval from the Office of Student Affairs.

Groups:

  • Group rosters are submitted to shuskey@hsc.edu by the advisor, coach or staff member by July 15.
  • Keys are normally issued by the coach or sponsor on the required date of arrival.  Otherwise, the sponsor will contact Buildings and Grounds to make sure keys are ready for pick up when students on their roster arrive.
  • Arrangements for meals for early arrival student groups must be made online by the coach, advisor or staff member in addition to the request for early arrival housing by July 15.
  • All members of the approved early arrival group must arrive on the date submitted by their sponsor. 
  • Unauthorized occupancy is not allowed.
  • Belongings may not be placed in the room early.

Check-in:  

The College sets designated dates for arrival of new and returning students.  In order to make move-in run as smoothly as possible for students, as well as staff members assisting with move-in, the College asks that all students make arrangements to move in on those designated days. 

Only approved students, whose names have been submitted in mid-July to the Office of Student Affairs by staff members in charge of early College related programs, may arrive before the designated arrival date.  Students may not occupy or place belongings in rooms before the official move-in date.  Failure to follow policy could result in disciplinary action and/or a fine.

Students are required to contact their Resident Advisor or House Manager within 48 hours of their August move-in to complete an Online Room Condition and Furnishings Report for their room.  Students must move into their assigned rooms.  All room changes must be approved by the Associate Dean of Residence Life prior to any move.  Unapproved room changes are subject to a $300.00 fine and the student having to move to their originally assigned room.

Breaks:  

Students must complete a Request to Remain on Campus form by Friday of the week before break begins if they wish to stay on campus during the Thanksgiving, Winter or Spring breaks and make other arrangements for meals if the dining hall will not be operating.

Winter Break:  Residence Halls are CLOSED.  All students in College-owned housing are required to leave campus the day of their last exam.  Students who have their final exam on Friday evening, December 8, must leave no later than 12:00 noon on Saturday, December 9 for winter break. 

End of academic year: Students are required to pack up, return their room keys and vacate campus housing within 24 hours of their last exam.  Students who have their final exam on Friday evening, May 4, must leave campus no later than 12:00 noon on Saturday, May 5.   Only graduating seniors, RA/House Managers, or students participating in graduation week events (in which late stay approval must be requested in writing and approved by the Associate Dean of Residence Life, John Hollemon, jhollemon@hsc.edu) have permission to remain on campus through graduation. All graduating seniors and students involved with graduation events are required to vacate College-owned housing by 7:00PM on Saturday, May 12.

Room Condition Check-Out and Key Return (Mid-Term or End of Semester Check-Out) 

If you decide to leave the College during or at the end of the semester, please notify the Office of Student Affairs (434-223-6128).  You should also contact your Resident Advisor or House Manager.  He will complete an inspection of your room and have you sign your Online Room Furnishings and Condition Report.  You will be billed should you be liable for any damages or fail to return your key to Buildings and Grounds.  Students who are asked to leave the College must vacate their room by the DEADLINE set in their administrative letter. 

Room Condition Check-out (Year-end)

Check-out procedures are more detailed than mid-term or end of semester check-out. Procedures include scheduling a room check-out meeting with your RA/House Managerpacking up all of your personal property and removing it from your room, sweeping your room and closing your blinds, locking your door and returning your key to Buildings and Grounds.

You should carefully read and become familiar with close-out procedures to avoid any and all subsequent fines.

Please note:   
The College does not provide any storage for students during the summer months OR the week between graduation and the start of May Term.  There are plenty of storage units for rent in the area.  Please refer to the local yellow pages for their locations.

(NO COLLEGE FURNITURE MAY BE REMOVED FROM YOUR ROOM AT ANY TIME)