Veterans Benefits

VA Delayed Payment Compliance Addendum

A Covered Individual is any individual who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 GI Bill benefits.

A covered individual under this new VA Addendum may attend or participate in the course of education during the period beginning on the date on which the individual provides to the educational institution a certificate of eligibility for entitlement to educational assistance under chapter 31 or 33 (a certificate of eligibility” can also include a “Statement of Benefits” obtained from the Department of Veterans Affairs’ (VA) website — eBenefits, or a VAF 28-1905 form for chapter 31 authorization purposes) and ending on the earlier of the following dates:

1. The date on which payment from VA is made to the institution.
2. 90 days after the date the institution certified tuition and fees following the receipt of the certificate of eligibility.

Hampden-Sydney College will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under chapter 31 or 33.

If a covered individual still owes a balance after taking into account the expected tuition and fees payment from the VA, at least one payment equivalent to one full month’s Monthly Housing Allowance (MHA) must be made prior to the published date that the class registration process opens up for the next semester. Otherwise, the covered individual will be blocked from registration. Any remaining balance after this payment is made must be paid in full by no later than January 31 for the preceding fall semester and by May 31 for the preceding spring semester. Otherwise, the covered individual will be blocked from registration until the balance is paid, and late fees may be assessed.

For this example, we will use the following assumptions:

• You have at least 9 months of Post-9/11 GI Bill® eligibility at 100% eligibility and you will use them for the entire academic year.
• You have been awarded an $18,000 academic scholarship by the Admissions Office.
• Total tuition and required fees for each semester are $26,194. Total living expense (food and housing) charges for both semesters are $15,110 (assuming double room rate and 19 meal plan).
• The VA’s monthly housing allowance payment is estimated at $9,744 for the academic year.

For the 2023-2024 academic year, the VA is paying up to $27,120.05 as an initial tuition payment for the year.  This amount can be paid out completely in the fall semester depending on the tuition and fee charges. 

The fall semester tuition and fee charges of $26,194 will be covered by the $27,120.05 maximum initial VA tuition payment.  Therefore, there will be no Yellow Ribbon payments for the fall semester because all the tuition and fee charges will be paid by the VA in the initial tuition payment.      

For the spring semester, the tuition and fee charges of $26,194 will first be paid by the remaining VA initial tuition payment of $926.05 ($27,120.05 maximum minus the fall semester amount of $26,194).  The remaining tuition and fees of $25,267.95 will be covered through the Yellow Ribbon match program.  The VA will pay ½ ($12,633.98) as its Yellow Ribbon match payment.  H-SC will cover its match through a Yellow Ribbon Grant for $12,634. 

At this point, all tuition and fee charges have been covered by either the VA or by the College through the Yellow Ribbon match.  That leaves the $15,110 in living expenses (food and housing) charges, plus the $322 parking fee if applicable.  If you are a Virginia resident and can verify your eligibility by completing the Virginia Tuition Assistance Grant (VTAG), the estimated $5,000 grant would be subtracted from your remaining charges (as in the example linked below). 

The VA pays a monthly housing allowance directly to the student, adding up to an estimated $9744 for the year.  Hampden-Sydney subtracts the total monthly housing allowance payment from the living expense (food and housing) charges, which with the VTAG award, leaves a $688 balance due for both semesters.   The $18,000 academic scholarship will be used to cover the remaining balance due.  If you are not eligible for the VTAG award, the remaining balance, after the monthly housing allowance, can be covered by part of your H-SC academic scholarship or grant aid (if applicable), or federal aid. In both cases, any academic scholarship would be reduced from its original $18,000 amount or would be in name only because all College billed costs have been paid by either the VA or Hampden-Sydney College. 

Click here for a spreadsheet version of this example.