Guidelines for Generating Publicity Materials

In generating posters or other publicity to promote your event, please consider the appropriateness of the visual imagery and text for a professional work/study environment.Things to consider:

  • Are the images and text on my poster appropriate for a public workplace/community comprised of students, faculty, staff, children, and campus guests?
  • If my poster includes representations of people, are the images free from negative stereotyping?  Do they represent all people with dignity and respect?
  • Have I included language inclusive of all potential viewers, regardless of race, religion, national or ethnic origin, age, sex, disability, sexual orientation, status as a veteran, or any other classification protected by local, state or federal law?
  • If using humor in my publicity materials, have I avoided jokes or innuendoes that may be  offensive to viewers?  Have I avoided humor at someone else's expense?
  • Have I included images and text that pertain directly to my event? That is, have I avoided sensationalist images/text designed solely to shock or provoke?

Thank you for your thoughtful consideration. The intent of the voluntary "publicity materials guidelines" mirrors the intent of the College's Harassment and Discrimination Policy.

Electronic Bulletin Boards

The electronic bulletin boards (Morton, Bagby, Graham, Settle, Bortz Library, Brown Student Center) display the posters of academic departments and campus organizations that are recognized by either the Student Senate or the Administration.

Posters should be informational and clearly indicate the name of the sponsoring organization.

Posters that advocate political or social action are not displayed on the electronic bulletin boards.

For example: If the H-SC Political Club wishes to display a poster on the electronic bulletin boards informing the campus that candidate X will be on campus on a certain date, that is acceptable.  However, if the H-SC Political Club wishes to display a poster on the electronic bulletin boards urging members of the college community to vote for candidate X, that is not acceptable.

The Communications Office reserves the right to determine which posters are suitable for the electronic bulletin boards.  If a poster is not considered suitable, every effort will be made to inform the sponsor as soon as possible.

This does not prevent recognized organizations from posting advocacy posters on traditional bulletin boards throughout the campus and on doors of major College buildings, except Atkinson Hall, Graham Hall, the Bortz Library, Johns Auditorium, Kirk Athletic Center, and Kirby Field House.

Poster Hanging Guidelines

Appendix M. Notices and Signs Policies in The Key: Student Handbook


Unauthorized Removal and/or Destruction of Signs, Posters, or Notices

Any unauthorized removal and/or any defacement or destruction of such items is punishable under the Code of Student Conduct, Section Ⅲ.A.13, Property Damage, Misuse.

Time, Place, and Manner of Posting Notices on Campus

  1. Timing
    1. Normally, the posting of notices regarding upcoming programs and events or signs related to elections and political campaigns and events should occur no more than three weeks before the occasion.
    2. All notices, posters, etc., related to such events should be taken down by the responsible agent within 24 hours after the event. The College reserves the right to take down such items as soon as the event has concluded.
  2. Specific Rules
    1. No placing of a sign or poster over an item already in place.
    2. No placement on trees, fences, or the columns of buildings.
    3. No placement on property not owned by the College, or on College land (e.g., posters on stakes) unless specific permission is given by the Director of Communications, at least 48 hours in advance of the event or intended date of posting.
    4. No stapling, nailing, or the like to wood surfaces (e.g. doors). Thumbtacks on bulletin boards and masking tape on smooth surfaces are required.
    5. Posters may be hung on the exterior doors of all residence halls and academic buildings. They may not be hung on exterior doors of Atkinson Hall, Atkinson Museum, Bortz Library, Cabell House, College Church, Graham Hall, Johns Auditorium, Kirk Athletic Center, Kirby Field House, Settle Hall, or the Wilson Center.
    6. Posters may be hung on public bulletin boards in Bagby Hall, Gilmer Hall, Graham Hall, the Maples, Morton Hall, and Winston Hall.

Standards

Any sign or notice, whatever its purpose, should be consistent with Guidelines for Generating Publicity Materials.

Major Events

For political rallies, televised events, symposia, and noted speakers-those occasions which have an impact college-wide and beyond: special arrangements for publicity and the event must be established at least 15 business days in advance, unless the timing is such as to make that unworkable. Initial contact should be made with the Director of Communications, who will work with the responsible person directly or make a referral to another College official.

No posters, placards, or demonstrations are allowed in or around the site of a major event, unless prior approval is granted by the Dean of Students and the Director of Communications & Marketing.