H-SC Faculty-Led Programs

• Applicants must be in good academic standing (2.0 or higher GPA) by the end of the fall semester before departure.
• The Dean of Students reviews the disciplinary records of all applicants. Students may apply while currently under probation, as long as their sanctions will be completed before their program begins. Students with problematic disciplinary histories might not be approved, whether they are currently on probation or not. Students placed on disciplinary probation after being approved or who have not completed all imposed sanctions prior to departure may have that approval revoked.
• Certain programs are open to students from other colleges and universities.

• Program Applications are available on each program's description page December 1.
• Program Applications and $500 deposits are due February 1.
• Program applications will be reviewed after the deadline and students will be notified of their acceptance status in most cases by February 15.
• Please note:  Due to course caps, some programs may not accept all applicants who meet all the eligibility requirements.

Deposits
Deposits are due the same day as applications and can be paid via CashNet when completing the online application or mailed in by check. If paying by check, please do the following:

• Make check payable to Hampden-Sydney College and add the program's name on the memo line. Mail to the following address:

Hampden-Sydney Business Office
Box 127, Hampden-Sydney College
Hampden-Sydney, VA 23943

A signed application form and payment of a $500 deposit constitute an agreement by the student to participate fully in the program and an obligation to pay all program fees. (In particular, the student is responsible for payment of all program fees in the event that he or she later withdraws from the program. The student's financial obligation will be reduced by the amount of the refund, if any, received upon withdrawal from the program.) The Office of Global Education and Study Abroad has the authorization to begin making payments to airlines, hotels, and other service providers on the student's behalf from the date of the deposit.

The deposit is refundable in two cases: if the program is cancelled, or if a student who has completed an application is rejected for the program.  Reasons for rejection include, but are not limited to GPA, lack of a pre-requisite, disciplinary record concern, and are at the discretion of the faculty program director and the director of the Global Education and Study Abroad Office.  However, if a student pays the deposit and is not accepted to the program based on failing to complete the application requirements, as determined by the Office of Global Education and Study Abroad director, the $500 is non-refundable.

Students accepted to the program who wish to withdraw must notify the director of the Office of Global Education and Study Abroad as soon as the decision to withdraw is made. Notice of withdrawal must be in writing and signed by the student. In all voluntary withdrawal cases or in the case of students who are removed from the program after acceptance due to violations of the Honor Code/Code of Student Conduct, the $500 non-refundable deposit will be forfeited and the following schedule will be used to determine refund amounts.

• Withdrawal/removal before March 7: 50% of the remaining program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between March 7 and April 7: 75% of the remaining program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between April 7 and May 15: 100% of program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between May 15 and program conclusion: 100% of program/travel fees will be charged; tuition will not be refunded​

In the event an unexpected emergency occurs within 30 days before the first day of the program, students must provide a physician's certification that his or her condition prohibits participation. In this case, refunds will be limited to only those funds Hampden-Sydney is able to recover or that have not already been spent on behalf of the student.