Summer Programs

Eligibility

• Applicants must be in good academic standing (2.0 or higher GPA) by the end of the fall semester before departure.
• The Dean of Students reviews the disciplinary records of all applicants. Students may apply while currently under probation, as long as their sanctions will be completed before their program begins. Students with problematic disciplinary histories might not be approved, whether they are currently on probation or not. Students placed on disciplinary probation after being approved or who have not completed all imposed sanctions prior to departure may have that approval revoked.
• Certain programs are open to students from other colleges and universities.

Course Credit

• Students earn direct credits (not transfer credits) which are calculated into their GPA.
• Students register for courses in TigerWeb in March/April when registering for fall courses.

Applications, Deposits, and Deadlines

• Program Applications are available on each program's description page December 1.
• Program Applications and $500 deposits are due February 1.
• Program applications will be reviewed after the deadline and students will be notified of their acceptance status in most cases by February 15.
• Please note:  Due to course caps, some programs may not accept all applicants who meet all the eligibility requirements.

Deposits
Deposits are due the same day as applications and can be paid via CashNet when completing the online application or mailed in by check. If paying by check, please do the following:

• Make check payable to Hampden-Sydney College and add the program's name on the memo line. Mail to the following address:

Hampden-Sydney Business Office
Box 127, Hampden-Sydney College
Hampden-Sydney, VA 23943

Cancellation and Withdrawals
A signed application form and payment of a $500 deposit constitute an agreement by the student to participate fully in the program and an obligation to pay all program fees. (In particular, the student is responsible for payment of all program fees in the event that he or she later withdraws from the program. The student's financial obligation will be reduced by the amount of the refund, if any, received upon withdrawal from the program.) The Office of Global Education and Study Abroad has the authorization to begin making payments to airlines, hotels, and other service providers on the student's behalf from the date of the deposit.

The deposit is refundable in two cases: if the program is cancelled, or if a student who has completed an application is rejected for the program.  Reasons for rejection include, but are not limited to GPA, lack of a pre-requisite, disciplinary record concern, and are at the discretion of the faculty program director and the director of the Global Education and Study Abroad Office.  However, if a student pays the deposit and is not accepted to the program based on failing to complete the application requirements, as determined by the Office of Global Education and Study Abroad director, the $500 is non-refundable.

Students accepted to the program who wish to withdraw must notify the director of the Office of Global Education and Study Abroad as soon as the decision to withdraw is made. Notice of withdrawal must be in writing and signed by the student. In all voluntary withdrawal cases or in the case of students who are removed from the program after acceptance due to violations of the Honor Code/Code of Student Conduct, the $500 non-refundable deposit will be forfeited and the following schedule will be used to determine refund amounts.

• Withdrawal/removal before March 7: 50% of the remaining program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between March 7 and April 7: 75% of the remaining program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between April 7 and May 15: 100% of program/travel fees will be charged; tuition will be refunded
• Withdrawal/removal between May 15 and program conclusion: 100% of program/travel fees will be charged; tuition will not be refunded​

In the event an unexpected emergency occurs within 30 days before the first day of the program, students must provide a physician's certification that his or her condition prohibits participation. In this case, refunds will be limited to only those funds Hampden-Sydney is able to recover or that have not already been spent on behalf of the student.  

The Virginia Program at Oxford is a Hampden-Sydney-sponsored, interdisciplinary summer school program based in St. Anne's College, Oxford University. The six-week program examines the literature, history and society of late-16^th and early-17^th century England. Instruction follows the English system of higher education, which combines daily lectures by renowned, British scholars with small, weekly tutorials. Students, drawn from a six-school consortium of small Virginia colleges and universities, earn three credits in history and three credits in English. Unlike many other study abroad programs, credits for these courses are entered directly onto your transcript and the grades are calculated into your GPA. Some financial aid is available, and federal grants and loans may be applied.

Program Dates: Late  June - Early August (see VPO webpage for this year's specifics)

Estimated Cost: $7,900 (students may request funding within the application)

H-SC Eligibility Requirements:

• Applicants must be in good academic standing (2.0 or higher GPA) by the end of the fall semester before departure.
• The Dean of Students reviews the disciplinary records of all applicants. Students may apply while currently under probation, as long as their sanctions will be completed before their program begins. Students with problematic disciplinary histories might not be approved, whether they are currently on probation or not. Students placed on disciplinary probation after being approved or who have not completed all imposed sanctions prior to departure may have that approval revoked.

Courses:  Students earn direct credits (not transfer credits) which are calculated into their GPA.
Students register for the following classes in Tigerweb in March/April when registering for fall courses.

• ENGL 301: Literature of the English Renaissance (3 credits) -- Required
• HIST 307: Early Modern Britain (3 credits) -- Required
• INDS 250: Cultural Engagement in Study Abroad (1 credit) -- Satisfies the Off-Campus COMPASS (EL) Core requirement

Applications: Due February 14
Please note that the application will ask you to upload four items. The following downloadable forms and templates are available online:

1. Unofficial transcript (PDF of your TigerWeb version)
2. Signed Agreement of Responsible Travel Form (PDF )
3. Physician's Statement (PDF)
4. Headshot suitable for an official ID card (jpg, png or gif files only)

References:  The application will ask you to submit the names and email addresses of 3 personal references.  Once you have submitted your application, they will receive an email invitation with instructions.  References are due by February 21.

Deposits:  The $250 deposit is due upon submission of the application.  Please make your check out to Hampden-Sydney College, write "VPO" on the memo line, and submit the deposit to the Hampden-Sydney business office.

Students from all years and majors are encouraged to apply. Announcements of acceptances will be made in early March.

For more information, please contact your campus sponsor:
Shirley Kagan
Department of Theatre | Hampden-Sydney College

H-SC does not keep an Endorsed List of abroad summer programs offered by external parties, but approves them on a case-by-case basis. Students are encouraged to meet with the Global Ed director to explore their options and for review of their preferred program.

The College does not approve participation in a program whose location has a U.S. State Department Travel Advisory of Level 3 or higher and/or a Level 3 CDC Travel Health Notice.  Students who would like to petition for an exemption to this policy are advised to reach out to the director of Global Education before March 1.

Students who wish to study at a U.S. institution during the summer must follow the registrar's office policies and procedures to ensure transfer credit.  

Abroad Program Eligibility

• Applicants must be in good academic standing (2.5 or higher GPA) by the end of the fall semester before departure.
• The Dean of Students reviews the disciplinary records of all applicants. Students may apply while currently under probation, as long as their sanctions will be completed before their program begins. Students with problematic disciplinary histories might not be approved, whether they are currently on probation or not. Students placed on disciplinary probation after being approved or who have not completed all imposed sanctions prior to departure may have that approval revoked.
• Program providers will have their own eligibility requirements that students must also meet.

Abroad Program Application and Approval Process
Students wishing to take courses offered by other providers must adhere to the following requirements:

1. Apply with H-SC by February 15
   
2. If approved by H-SC, apply to the selected program by the provider's deadline
   
3. Complete all required H-SC paperwork by their deadlines
4. Attend all required H-SC pre-departure meetings

Global Ed Application Form

Abroad Transfering of Credit
Courses taken with other providers may be eligible for transfer credit:

• Before departure, complete the Global Ed Course Approval Form and return it to Global Ed.
• Earn a C or higher in the courses listed on the Course Approval Form.
• Ensure that an official transcript is sent by the program provider directly to the Global Ed director: Box 605, Hampden-Sydney, VA 23943.

Summer Abroad Course Approval Form

Abroad Deposits and Billing
Students pay all deposits and fees directly to the provider.

Students whose programs do not provide the level of insurance required by H-SC will be enrolled in H-SC's insurance, which will be charged to the student's H-SC account.